Legal Support Assistant

Ballard Spahr, LLP is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

About the role

This entry-level Legal Support Assistant (LSA) role in the Philadelphia office is a fantastic opportunity for individuals eager to kickstart their career in the legal field. The selected candidate will play a vital role in supporting Legal Administrative Assistants while handling various general office duties. This position requires 5 days per week in the Philadelphia office, Monday through Friday from 10:00 a.m. to 6:00 p.m.

Responsibilities

• Preparing mailings, filing documents (physical and electronic), creating and updating pleadings, entering time, and processing narrative edits.
• Preparing check requests, submitting expense reports, coordinating conference room services, and travel requests.
• Preparing and formatting correspondence and documents, converting PDFs to Word documents, conducting blackline/redline documents, and assisting with preparing closing/hearing binders.
• Reviewing, editing, and invoicing of proformas, running monthly reports, and pulling documents from the Court or Recorder website.

Requirements

• A high school diploma or equivalent is required; college experience is a plus.
• A minimum of three years of administrative experience.
• Excellent technical, interpersonal, communication, and organizational skills.
• Comfortable working in a large professional environment with working knowledge of the firm's computer applications, document management system, and Microsoft Office (Word, Excel, and Outlook).

Qualifications

• Growth Mindset: Agile, self-motivated, and highly collaborative with a passion for continuous learning and problem-solving.
• Strong verbal and written communication abilities.
• Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Benefits

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found in the Careers section of the Firm's website.

Why Join Us

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.