Legal Studies Admissions Coordinator, Law School

About the Role

The Legal Studies Admissions Operations Coordinator manages recruitment, admission, and enrollment operations across the Legal Studies offerings, including the LL.M. program, M.L.S. program, and summer programs. This position serves as the initial point of contact for the Legal Studies admissions team and provides administrative support to the Assistant Dean for Legal Studies and the Associate Director of Legal Studies Admissions.

Vanderbilt Law School stands out for its distinguished faculty, highly talented students, collegial and collaborative culture, top-tier employment outcomes for graduates, and global alumni network. The Legal Studies team delivers all educational programming outside the residential J.D. program, including admission, enrollment, and course delivery for the LL.M., M.L.S., and undergraduate Legal Studies minor.

Responsibilities

• Serve as the primary point of contact for M.L.S. and LL.M. admission inquiries, handling email and telephone communications professionally.
• Use Slate, LSAC UNITE, and other systems to process electronic applications, generate fee waivers, identify missing materials, and update application statuses.
• Upload and finalize LL.M. application decisions, including scholarship awards, and resolve incomplete applications by communicating with applicants or coordinating with the Legal Studies team.
• Provide administrative support for recruiting events, including shipping collateral, managing stock of materials, and updating recruiting websites using Omni.
• Assist in planning and executing virtual recruiting events, such as LSAC Digital Forums and virtual information sessions, and manage the LL.M. WeChat group.
• Coordinate and host prospective student Zoom meetings for LL.M. and M.L.S. applicants in collaboration with the Associate Director and Assistant Dean.
• Act as the primary contact for M.L.S. and LL.M. applicants and entering students, working with third-party vendors for post-admission communication and admit kit shipping.
• Collect confirmed mailing addresses from admitted students, track deliveries, and ensure correct information is shared with vendors.
• Assist in reading applications and rendering admissions decisions in a timely manner across LL.M. and M.L.S. programs.
• Monitor receipt of final transcripts for matriculating students and upload them into Slate, updating records as needed.
• Provide support during summer months to welcome entering LL.M. students, including providing information about the university and Nashville and escorting students to campus offices.
• Assist in onboarding M.L.S. and LL.M. students, collaborating on final transcripts, immigration needs, I-20 processing, immunization statuses, Commodore Card photos, and arrival check-in.
• Collaborate with the Legal Studies Program Manager for M.L.S. student onboarding and Orientation support.
• Conduct annual outreach to global M.L.S. and LL.M. alumni to collect updates on current employers and locations.
• Use web content management systems, Instagram, Canva, WeChat, and Microsoft Office Suite (especially Excel) to support communications and recruitment efforts.

Requirements

• A bachelor’s degree or equivalent relevant experience.
• A minimum of 2 years of relevant experience, preferably in a higher education setting or student services environment.
• Advanced interpersonal and communication skills, with the ability to handle difficult situations in a "high stakes" environment.
• Strong organizational and project management skills, with proficiency in Microsoft Office and university systems (e.g., Zoom, WeChat, Canva, Omni).
• Prior experience or working knowledge of Slate and LSAC UNITE systems is preferred.

Schedule

This position is located in Nashville, TN, and is expected to work in person on campus four days a week.