Legal Services Assistant - Litigation

About the role

Ice Miller LLP, a national law firm, is seeking an experienced litigation Legal Services Assistant to support multiple attorneys in our litigation practice group. Candidates must possess strong organizational skills with a high level of attention to detail to be successful in this position.

Responsibilities

• Manage all aspects of administrative practice, including legal and non-legal processes
• E-file in federal and state courts, and be able to determine and follow local or judge specific requirements related to same
• Prepare and process outgoing correspondence through email, regular mail/overnight delivery, or fax; arrange for specialized mail or courier services as required
• Monitor, organize and prioritize ongoing client projects
• Organize and maintain files, both electronic and physical, within the guidelines set by the firm
• Manage scheduling of meetings, appointments, client-related activities, and business development related activities on electronic calendars for multiple legal assignments
• Docket deadlines, court dates, and other case-related dates within the guidelines set by the firm
• Experience with Milana a plus
• Draft pleadings, discovery, and other legal document shells
• Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups
• Proofread documents to ensure appropriate formatting, grammar, punctuation, spelling, accuracy, and completeness
• Anticipate the needs of legal assignments in order to promote timekeeper efficiencies
• Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm
• Proactive utilization of workflow management system (BigHand) to manage assignments from timekeepers, maintain an organized workload and assist others during PTO or peak periods

Requirements

• Five years of experience as a legal services assistant or other legal support position
• Experience supporting Litigation Attorneys
• High school diploma required
• Ability to maintain strict confidentiality while dealing with internal and client data
• Ability to work in the office and remotely, with the appropriate internet capabilities as directed
• Must be able to perform all essential job duties
• Ability to operate computer, telephone, printing, copying, faxing and scanning equipment
• Physical requirements: occasional sitting, standing, talking, seeing, hearing
• Mental requirements: ability to communicate effectively verbally and in writing with a diverse group of people
• Work environment: may be exposed to weather conditions while traveling; noise level usually moderate

Skills

• Excellent clerical skills and knowledge of grammar, spelling and punctuation
• Strong technology skills with proficiency in Microsoft Office suite
• Excellent client service skills in person, over the phone and via email
• Excellent written and verbal communication skills in dealing with a diverse group of professionals
• Exceptional attention to detail and ability to work independently and proactively
• Experience with Milana a plus

Benefits

• Paid time off
• Health insurance
• Vision and Dental Insurance
• 401k (with an employer match)
• life insurance
• many others (please reach out for a comprehensive list)