Legal Secretary Specialist

About the role

The Legal Secretary Specialist will provide comprehensive administrative and legal support to 6-8 transactional attorneys (corporate, transactional, and M&A).

Responsibilities

• Provide high-level administrative and legal support to attorneys in a transactional practice
• Prepare, revise, and format complex legal documents, including corporate and M&A materials
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Handle time entry, billing, and expense reports
• Proofread and edit documents for accuracy, formatting, and consistency
• Maintain and organize digital and physical files
• Auxiliary with document management systems and workflow processes
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) at an advanced level
• Collaborate with attorneys, paralegals, and administrative staff to ensure efficient operations

Qualifications

• 5+ years of experience as a legal secretary in a mid-sized or large law firm (transactional focus required)
• Bachelor's degree strongly preferred
• Exposure to litigation processes and terminology
• Strong technical proficiency, especially in Microsoft Office (advanced Word skills required)
• Excellent organizational, communication, and multitasking skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism and discretion