LEGAL SECRETARY - OAHU

About the role

Responsible for providing secretarial, legal clerical and general office services for the attorney who administers a division and is responsible for planning a professional legal services program and supervising attorneys and support staff.

Responsibilities

• Provide secretarial, legal clerical and general office services for the attorney who serves as chief of a legal services division.
• Maintain office operations and work flow for a division which includes supervising the work of a staff of legal clerks and other clerical staff who provide legal support and office services for attorneys in the division.
• Perform other related duties as assigned.

Requirements

• Legal Authorization To Work: Must be a citizen, national, or permanent resident alien of the United States, or eligible under federal law for unrestricted employment in the United States.
• Prerequisite Knowledge And Abilities Required: Knowledge of legal terminology, function of courts, format, content and the use of legal documents, various types of court actions and associated processes and procedures, legal and office practices and procedures, grammar, spelling, word usage and sentence construction, legal documents preparation, processing and filing practices and procedures, and procedures for processing and filing legal and court documents with courts, boards and commissions. Ability to plan, organize and carry out secretarial functions, organize legal clerical work activities and conduct office services functions, assign, direct, review and evaluate the work of others, communicate effectively with others and maintain harmonious working relationships, accurately prepare, type, process and file a variety of complex legal and court documents in proper format, in accordance with established procedures and within prescribed deadlines, with the appropriate court, board or commission, check citations and quotations from legal sources, carry out legal office clerical routines, and type accurately (using a computer, word processing and/or other software applications) at the rate of 40 net words per minute.
• Specialized Experience: Three years of progressively responsible legal clerical work experience which involved preparing, typing, processing and filing legal documents and which demonstrated the prerequisite knowledge and abilities described above. In addition, either concurrently or separately from the Specialized Experience, there must be demonstrated ability to carry out procedures in clerical work systems and to perform secretarial tasks as described in the Minimum Qualification Requirements.
• Supervisory Aptitude: Supervisory aptitude rather than actual supervisory experience may be accepted. This requirement will be considered to have been met when there is strong affirmative evidence of the necessary supervisory abilities and/or potential.

Qualifications

To view the Requirements in their entirety, please CLICK HERE.

Skills

Knowledge of legal terminology, function of courts, format, content and the use of legal documents, various types of court actions and associated processes and procedures, legal and office practices and procedures, grammar, spelling, word usage and sentence construction, legal documents preparation, processing and filing practices and procedures, and procedures for processing and filing legal and court documents with courts, boards and commissions. Ability to plan, organize and carry out secretarial functions, organize legal clerical work activities and conduct office services functions, assign, direct, review and evaluate the work of others, communicate effectively with others and maintain harmonious working relationships, accurately prepare, type, process and file a variety of complex legal and court documents in proper format, in accordance with established procedures and within prescribed deadlines, with the appropriate court, board or commission, check citations and quotations from legal sources, carry out legal office clerical routines, and type accurately (using a computer, word processing and/or other software applications) at the rate of 40 net words per minute.

Benefits

Your Job Benefits With The State Of Hawai'i
The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur. A summary of these benefits, which is based on full-time employment, is listed below.

• Paid Holidays: 13 paid holidays each year; 14 holidays during an election year. 21 days each full year from the FIRST year of employment. Up to a total of 90 days (720 hours) of vacation.
• Paid Vacation: 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate.
• Paid Sick Leave: 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.
• Other Leaves: Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.
• Health Insurance: The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan.
• Group Life Insurance: The State provides a free life insurance policy for employees.
• Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits.
• Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
• Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
• Transportation Benefits: Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.
• Deferred Compensation: The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.
• Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
• Social Security: As an employer, the State also contributes to an employee's social security account.

Pay

$4,742 to $6,003 per month (SR-18, Step C to I)

Schedule

Continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.