Legal Secretary I - CWA

Essential Functions

The essential functions of this position are responsible for but are not limited to, customer service, administrative duties of the Commonwealth's Attorney's Office, typing letters, filing documents by hand and electronically, updating the office’s case management system (Prosecutor by Karpel), preparing indictments, and creating subpoenas, transportation orders, and other legal documents.

Knowledge, Skills, and Abilities

• Effectively communicate orally and in writing.
• Paying attention to grammar, punctuation, spelling, proofing, and arithmetic.
• Proficient in the use of computers and software programs, including word processing, database management, and spreadsheets.
• Maintain and organize records, file alphabetically, numerically, and chronologically.
• Write legibly, schedule and coordinate meetings and conferences, interpret written material, and learn the policies and procedures of the team to which assigned.
• Ensure all data is verified, detailed, and organized.
• Demonstrate tact, discretion, good judgment, regular and punctual attendance, and good telephone etiquette.

Education/Experience

• Requires a high school diploma or equivalent and a minimum of one year of related clerical/secretarial experience.
• The ideal candidate will have experience working in a legal office environment, be proficient in Microsoft Word, Excel, Power Point, and Outlook; Adobe Acrobat or Nuance PowerPDF; and a legal case management system, preferably Prosecutor by Karpel.

Additional Information & Requirements

• Work Location: 810 Union Street, Norfolk, VA 23510
• Work Hours: 8:00 a.m. to 5:00 p.m. Monday through Friday.
• Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
• Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
• Note: The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Supplemental Questions

• Do you have experience working in an office setting performing administrative or secretarial work? [Yes/No]
• How many years of experience do you have working in an office setting performing administrative or secretarial work? [1-2 years experience, 2-4 years experience, 4 + years experience]
• Briefly describe your experience working in an office setting performing administrative or secretarial work. [If you do not have experience, enter N/A]
• Please rate your level of proficiency with the Microsoft Suite (Applicants may be subject to a skills assessment). [Not Proficient, Beginner, Intermediate, Advanced]
• Do you have experience using a dictating machine to compose correspondence? [Yes/No]
• Do you have experience researching information on various topics for use in legal proceedings or briefings? [Yes/No]
• Specify your research method(s), the subject matter researched, and the purpose. [If you do not have experience, enter N/A]
• Do you have experience assisting clients or customers with inquiries, providing timely responses to requests, and answering phones in a customer focused office environment? [Yes/No]
• Are you currently a resident of Norfolk, Virginia? [Yes/No]
• Are you a current or previous City of Norfolk employee? [Yes - I am a current City of Norfolk Employee, Yes - I am a previous City of Norfolk Employee, No - I am not a previous or current City of Norfolk employee]
• Please indicate your veteran status. (A copy of your long form DD-214 may be required) [I am not a Veteran, I am a Veteran, I am a Disabled Veteran]