Legal Secretary Floater

Responsibilities

• Work alongside other members of the firm’s floater group, providing support within a team environment.
• Expectation of working together with other floaters to rotate holiday PTO time to ensure availability at all times for secretarial coverage and support staff’s needs.
• Provide desk coverage when desk secretary is on leave or vacation; assist with overflow tasks as needed.
• Cook up with desk secretary to provide coverage regarding items listed below as needed to provide support.
• Provide a wide range of support to billable staff including lawyers and paralegals.
• Responsible for document handling including drafting, proofreading, photocopying or scanning, and distribution as needed.
• May also finalize and file court documents as needed.
• Maintain document management system for assigned matters.
• Cook up correspondence including email correspondence for team distribution, and proper filing in document management system.
• Prepare, edit, proofread, and finalize timekeeping entries for team members, and review and proofread billing correspondence, ensuring compliance with billing guidelines and budgets as applicable.
• Prepare and submit conflict checks, new business memoranda, and engagement agreements as requested.
• Monitor and maintain billable staff calendars, and assist with scheduling as needed.
• Prepare and submit expense requests.
• May be asked to assist with travel or other related items.
• Ability to locate and download court documents from State and Federal jurisdictions as requested.
• Other special duties or projects may be requested depending on billable staff needs.

Qualifications

• 3 years (min) legal secretary experience required, knowledge of litigation a plus.
• Associate’s or Bachelor’s degree preferred.
• Proficiency with Microsoft Office programs including Word, Excel, PowerPoint, and Outlook.
• Detail-oriented/attention to detail Strong proofreading skills.
• Ability to work independently in a fast-paced environment.
• Excellent communication skills.
• Knowledge of legal terms and process of cases, ability to navigate electronic court filing process is helpful but not required.