Legal Secretary - Civil Litigation

Adams & Martin Group · San Diego, CA · 2 wk ago

On-siteLegal$75k–$90k/yrFull-time

Serve as a key liaison between attorneys, paralegals, and internal teams to manage daily administrative and litigation support tasks.
Prepare, coordinate, and file civil litigation documents in state, federal, and appellate courts, ensuring compliance with court rules, formatting requirements, and deadlines.
Draft, edit, and proofread legal documents including pleadings, motions, discovery materials, and appellate filings.
Maintain and manage attorney calendars, scheduling depositions, hearings, mediations, court appearances, and client meetings.
Track and monitor litigation deadlines, court dates, and case milestones to ensure timely filings.
Organize and maintain case files, pleadings, exhibits, and discovery materials using document management systems such as iManage.
Assist with trial preparation, including organizing exhibits, binders, and case materials.
Cook up and manage client meetings, depositions, and hearings, including conference room scheduling and hospitality arrangements.
Receive and process travel and expense documentation for reimbursement.
Provide professional front-facing support, including greeting clients and handling incoming calls and communications.
Support office operations, including document production, filing preparation, and coordination with Office Services.
Conduct basic legal research and assist with verifying case-related information.
Provide backup support to reception and other legal secretaries as needed.

Minimum 3+ years of civil litigation experience required (5+ years preferred).
Strong experience with civil litigation filings, including familiarity with appellate procedures.
In-depth knowledge of California state and federal court rules, deadlines, and eFiling systems.
Advanced proficiency in: Microsoft Office Suite (Word and Outlook required), iManage or similar document management systems, Legal eFiling platforms.
Strong typing, formatting, and proofreading skills for litigation documents and correspondence.
Excellent organizational skills with the ability to manage multiple deadlines in a fast-paced environment.
Excellent written and verbal communication skills.
Highly detail-oriented with strong follow-through.
Ability to maintain confidentiality, professionalism, and discretion.
Proven ability to prioritize, multitask, and work under pressure.

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