Legal Secretary

This is a non-represented role.

About the role

Provides administrative and information-management support to in-house School District attorneys including general secretarial assistance. Coordinates office functions for attorneys.

Responsibilities

• Provides administrative and clerical support for assigned attorney practice area, including preparing briefs, pleadings and other documents.
• Prepares and maintains electronic case management docket of matters; sets up and maintains legal case files; checks status of cases online or by personal contact; notifies interested parties of the time and place of conferences, meetings and travel.
• Files record papers electronically in state and federal courts.
• Coordinates and communicates with clients effectively.
• Welcomes guests and callers by greeting them in person or on the telephone, answering or directing inquiries.
• Maintains attorney calendar by planning and scheduling appointments; answers routine telephone inquiries; opens and distributes mail; composes replies to routine correspondence.
• Uses computers for word processing, e-mail and other functions related to assigned work.
• Sorts, maintains and purges correspondence and other file materials.
• Operates postage, copy and fax machines.
• Shares in maintaining office supplies, equipment and sorting mail.

Requirements

• High school diploma or equivalent.
• Three years of full-time, paid legal and related secretarial experience.
• OR any equivalent combination of training and experience determined to be acceptable by the Office of Talent.

Skills

Demonstrated knowledge of:

• The form and content of legal forms and documents.
• Legal terminology, spelling and basic legal research.
• Business English, arithmetic, punctuation and grammar.
• Standard office practices and procedures.
• Basic personal computer equipment and Microsoft Office functions.
• Confidentiality of attorney-client communication and attorney work product.
• Excellent organizational skills.

Ability to:

• Type from rough draft or clear copy.
• Independently prepare and assemble entire briefs and other legal documents.
• Secure and copy docket entries.
• Utilize case reports, opinions, decisions, docket entries and texts in copying pertinent material in the preparation of briefs and pleadings.
• Use a computer and software effectively.
• Perform moderately varied arithmetic computations and tabulations accurately with reasonable speed.
• Understand and carry out written and oral directions.
• Establish and maintain effective working relationships.

Pay

The salary range for this posting is $43,442 - $57,362.