Legal Secretary

About the role

The Legal Secretary is assigned responsibilities for providing secretarial and administrative support to attorneys. This position has an annual rate of $46,544.16.

Responsibilities

• Provides secretarial and administrative support for attorneys;
• Composes and prepares various legal documents and forms;
• Takes and transcribes dictation of confidential, technical, or legal material requiring high degree of accuracy;
• Records and transcribes proceedings of meetings and conferences;
• Independently researches, locates and assembles legal materials for working files used in docketing cases or information and data for administrative board or commission consideration and action;
• Gathers agency data and documents to support various pleadings filed in different courts;
• Develops and maintains files on research sources;
• Reviews routine petitions regarding administrative appeals and prepares appropriate draft pleadings;
• Arranges for special conferences and meetings;
• Maintains attorney’s calendar, advising of commitments;
• Makes travel arrangements;
• Presents and submits travel claims and expense accounts;
• Schedules depositions, prepares exhibits for court cases; compiles reports or other materials for use by an attorney or other member of a legal staff;
• Maintains or supervises the maintenance of confidential legal files and hard copy or electronic records;
• Affirms and ensures that deadlines are met for filing various court actions; files orders, judgments, pleadings, briefs and other documents on behalf of an attorney;
• Plans, organizes and coordinates secretarial support for a staff of attorneys, general counsel or other legal staff;
• Supervises secretarial staff in the completion of required tasks;
• Assigns and reviews work;
• Evaluates performance;
• Provides training;
• Approves leave;
• Initiates disciplinary actions;
• Interprets rules and regulations.

Requirements

• Knowledge of business English;
• Of computer operations;
• Of basic legal terms and definitions;
• Of business arithmetic;
• Of office practices;
• Of complex records maintenance;
• Skills to type accurately from plain copy at a rate of fifty words per minute;
• To operate standard office equipment;
• To correct rough copy;
• To handle confidential work with tact and discretion;
• To make routine decisions in accordance with agency policy;
• To deal tactfully with the public;
• To establish and maintain effective working relationships with others;
• To follow oral and written instructions;
• To communicate effectively, both orally and in writing.

Qualifications

• The preferred minimum qualifications for this position are: An associate degree in any field, plus one (1) year of experience performing a variety of complex clerical duties in an office setting or closely related fieldOR three (3) years of relevant experienceOR equivalent combination of education and experience.

Special Requirements

• The schedule for this position may vary and require flexibility, including some early or late shifts, weekends, and occasional overtime, based on the needs of the agency.
• This position will not require travel.
• This position works in a comfortable office setting with a computer for a large percentage of the workday.
• This position requires employees to be able to stand up to eight hours a day and lift 10-50 pounds on a regular basis, with assistance as needed.