Legal Secretary

About the Role

A well-established workers' compensation defense law firm is seeking an experienced full-time Legal Secretary to join its Orange, California office. The ideal candidate will be reliable, organized, detail-oriented, and able to work independently while following established office procedures. Strong written and verbal communication skills are required. Candidates should have proficiency in workers' compensation law, along with familiarity with EAMS and electronic filing procedures.

Responsibilities

• Screen and manage attorney phone calls.
• Maintain accurate electronic and hard-copy case files.
• Maintain proof of service lists and medical indexes.
• Copy, scan, and convert documents to PDF.
• Review the office calendar daily and proactively assist with upcoming events.
• Track deadlines for serving and filing pleadings and ensure timely completion.
• Schedule, coordinate, file, and serve notices for depositions, medical examinations, and hearings.
• Coordinate court reporters and interpreters.
• Maintain deposition and court calendars.
• Follow up with medical providers regarding appointments and reports.
• Communicate with lien claimants and assist with related inquiries.
• Perform additional administrative and case-support duties as needed.

Requirements

• Knowledge of workers' compensation procedures and terminology.
• Familiarity with EAMS and e-filing.
• Ability to follow established law office procedures.
• Strong organizational and time-management skills.
• Ability to identify urgent matters and prioritize tasks effectively.
• Strong decision-making and problem-solving abilities.
• Ability to multitask in a fast-paced legal environment.
• Professional office etiquette and communication skills.
• Ability to remain composed and professional under pressure.
• Adaptability to changing priorities and new situations.
• Strong attention to detail and follow-through.

Physical Requirements

The position may require physical activities including bending, stooping, repetitive motion, and lifting items weighing up to 20 pounds.

Pay

Salary: $25.00–$37.00 per hour, depending on experience.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Schedule

Full-time | In-person | Orange, California