Legal Secretary

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Transcribes dictation and formats letters, pleadings, and other forms.
• Prepares rough drafts, proofreads before finalizing legal documents.
• Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service.
• Properly file legal documents with the Courts and cc/bcc’s appropriate parties.
• Maintains accurate computer cards and other sources of client/case information.
• Enters attorney billable time on a regular basis, proofreads, and balances.
• Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc.
• Open and manage or route attorney mail to appropriate counsel.
• Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines.
• Closes and prepares files for storage.
• Prepares files or assists paralegals in preparing files for upcoming hearings and depositions.
• Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact.
• Schedule depositions as necessary.
• Participate as a member of one or more strategic planning committees.
• Mentor and train new employees in the position.
• Perform receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team.

Knowledge, Skills, And Abilities Required

• Knowledge of various court rules and filing requirements.
• Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s).
• Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree.
• Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance.
• Ability to demonstrate impeccable integrity in confidential matters.
• Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact.
• Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience.