Legal Secretary

About the Role

We’re partnering with an established Oklahoma City law firm looking for an experienced Legal Secretary to join its team. This is a great opportunity for someone who enjoys the transactional side of legal work and wants to support attorneys on sophisticated commercial and banking matters without the constant court deadlines that come with litigation. You’ll work closely with attorneys and paralegals, help keep transactions organized and moving forward, communicate with clients and outside offices, and play an important role in making sure documents, filings, and deadlines are handled accurately. The environment is professional, collaborative, and team-oriented, and they’re looking for someone who takes pride in being the person attorneys can rely on to keep things organized and on track.

Responsibilities

• Provide day-to-day administrative support to attorneys and paralegals working on commercial transactions
• Prepare, proofread, format, and organize legal and transactional documents
• Coordinate filing schedules and important deadlines
• Communicate professionally with clients, county clerk offices, and Secretary of State offices
• Open new client matters and files
• Request and coordinate conflict-of-interest checks
• Maintain organized electronic files and documentation
• Work extensively with email and document-management systems
• Assist with commercial banking and loan transaction documentation
• Handle sensitive and confidential information with discretion
• Manage multiple priorities while maintaining a high level of accuracy
• Collaborate with attorneys, paralegals, and other members of the legal team

Requirements

• 2+ years of recent commercial banking and/or commercial loan transaction experience
• Previous transactional legal support experience strongly preferred
• Excellent proofreading and document-formatting skills
• Strong proficiency with Microsoft Word, Excel, and PDF documents
• Excellent organization and attention to detail
• Ability to manage multiple deadlines and priorities simultaneously
• Professional written and verbal communication skills
• Comfortable communicating directly with clients and outside agencies
• Ability to maintain strict confidentiality
• Someone who enjoys working as part of a collaborative team

Skills

• Experience with DocuSign, ShareFile, or similar document-sharing platforms is a plus

Compensation & Benefits

• Salary range: $45,000–$60,000 DOE
• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off

Schedule

• Full-Time | On-Site

Location

• Oklahoma City, OK