Legal Secretarial Assistant III

About the role

The Medical Division is seeking a qualified candidate to fill the role of Legal Secretarial Assistant III.

Responsibilities

• Proofread medical briefs, reports, and other documents
• Listen to audio files and edit doctor's dictations
• Read and organize medical records
• Maintain medical files and other pertinent legal documents
• Transcribe from various sources
• Take dictation and transcribe notes
• Perform related clerical work, including data entry, assisting in the development of office procedures, answering phones and dispensing information for agency officials
• Track correspondence and requests for action and forward to the appropriate staff
• Coordinate meetings for high level officials

Qualifications

Minimum Qualifications

• An associate degree from an accredited college including or supplemented by 12 semester credits in secretarial science, word processing, office automation and/or office technology; or
• An associate degree from an accredited college, and either one year of satisfactory full-time professional general secretarial experience or six months of satisfactory full-time professional legal secretarial experience; or
• A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization, and either two years of satisfactory full-time professional general secretarial experience or one year of satisfactory full-time professional legal secretarial experience; or
• Education and/or experience equivalent to the above

Satisfactory completion of a one year specialized training program in secretarial science, word processing, office automation and/or office technology, or completion of 30 semester credits from an accredited college, including 12 semester credits in secretarial science, word processing, office automation and/or office technology may be substituted for one year of full-time general secretarial experience or six months of full-time legal secretarial experience. However, all candidates must possess a four-year high school diploma or its educational equivalent.

Skills

Required: Ability to type at a minimum rate of 55 words per minute. For assignments requiring stenographic skills, candidates must also have the ability to take legal dictation. For certain assignments, individuals may be required to have higher typing and stenographic skills.

Preferred:

• Ability to type at a minimum rate of 40 words per minute
• Experience with Microsoft Suite Applications
• Familiarity with medical terminology
• Experience with medical transcribing

Benefits

• Health insurance for the employee and his or her spouse or domestic partner and unemancipated children under age 26
• Union benefits such as dental and vision coverage
• Paid annual leave and sick leave
• Paid holidays
• Pension
• Optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account

Pay

$54,077.00 – $68,551.00

Schedule

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

55-a Program: This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.