Legal Recruiting & Associate Life Assistant

Job Summary & Objectives The Legal Recruiting & Associate Life Assistant is responsible for assisting with: all aspects of on-campus and in-office interviewing; coordination of and attorney involvement in, candidate interviews for both law student and lateral positions; and the successful planning and execution of summer associate events and programs. This role also contributes to the overall function of the Legal Talent department by providing general administrative support with regards to all associate life initiatives, planning and coordination of events, and serving as a point of contact and resource to all Bay Area attorneys. Essential Job Duties & Responsibilities Assist Legal Recruiting/Legal Talent Department, Hiring Partners and other attorneys in the preparation, coordination and scheduling of on-campus and in-office interviews for lateral, law clerk, LLM, 3L and summer associate candidatesAssist with school-specific campus outreach, including planning and attending 1L events, tracking of sponsorships and student group activitiesPrepare materials for attorneys participating in the summer candidate interview process including schools’ background informational packets and other materials, as requiredAttend and assist with planning of recruiting receptions, Partner events, offer dinners and other recruitment-related activitiesLiaise with Partners, manage vendor relationships, greet visitors and candidates in support of all recruiting-related activitiesPrepare and maintain accurate and updated information and lists for attorneys and Legal Recruiting team Assist with summer program planning and execution, including researching ideas for summer events, activities and restaurant venuesPlan summer activities, coordinate logistics and work with vendors, to ensure seamless executionKeep records and maintain accurate files related to all aspects of the summer program including but not limited to: information on summer associates’ interests; correspondence; invoices and expense receipts; RSVP lists and feedback on programAssist with maintaining updated candidate information in recruiting database and other systemsProvide administrative support for professional development and training programs for summer associates and attorneys by keeping abreast of all offerings, tracking RSVPs and booking conference servicesAssist in planning internal events and receptionsAssist in gathering feedback on summers such as attorneys’ evaluations and mid-summer and final reviewsAssist with the planning and execution of first year orientationAssist with all aspects related to lateral attorney hiring, relocation and departureProvide ongoing general support and assistance related to associate life projects and initiativesSupport the orientation and integration process for new Associates and the coordination of formal mentoring assignments for all incoming Associates and lateralsAssist with expense reimbursement process for candidates and Legal Recruiting teamMaintain inventory of promotional items and marketing materialsAssist with follow-up and tracking for CA Bar admissions and renewalsAssist in various department projects as neededBe flexible, in adjusting hours to meet departmental needsFlexibility to travel to, and work from, alternate Bay Area location (Palo Alto or SF) on an as-needed basisPerform other duties as assigned Education Required Bachelor's Degree required Preferred Skills and Experience Experience in a Professional Services office environment preferred1 year of legal recruiting and/or event planning experience preferredExperience working with Symplicity (Law School employment communications tool), FloRecruit and viDesktop is a plusMust be able to thrive in a fast-paced setting, have excellent skills in written and verbal communication, organizational ability, be detail oriented, and able to prioritize and complete multiple projects under tight deadlinesMust be flexible to work overtime during recruiting season and summer programMust be able to work collaboratively in a team environmentMust be able to develop and maintain positive working relationships with othersMust be able to maintain a client-focused mentality and a professional demeanorMust be able to maintain confidential information and exercise discretionExcellent computer skills with proficiency in MS Word, Outlook, Excel and PowerPoint; experience working in a database is a plus Salary Information CA Only: The estimated base salary range for this position is $60,000 to $70,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible. Simpson Thacher will not sponsor applicants for work visas for this position. Privacy Notice For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice. Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. 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