Legal Recruiting Assistant

Legal Recruiting AssistantPosition Type: Full TimeNon-exempt Hybrid Scheduled (work in the office for 2 days, as needed on a fixed schedule of Mondays and Thursdays) Location: Los AngelesResidency Requirements: Washington D.C.: For all positions based in the Washington, D.C. office, residency within Washington D.C., Maryland or Virginia and within a reasonable commutable distance to the assigned office is required depending on the firm's discretion and the nature of the role.Los Angeles and San Francisco Offices: For all positions based in the Los Angeles and San Francisco offices, residency within the state of California and within a reasonable commutable distance to the assigned office is required depending on the firm's discretion and the nature of the role. Salary Range: $27.07/hour - $30.49/hour ($56,305.60 - $63,400.00 annually) **The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position. The salary range does not guarantee, obligate, nor set expectations of an applicant’s wage in the event of hire. The posted range is only one component of Munger, Tolles & Olson LLP’s Total Rewards package.------------- Every successful attorney starts with a great recruiting experience! As a Legal Recruiting Assistant, you'll be an important member of our Legal Recruiting team, supporting law student recruiting, campus engagement initiatives, and programs that connect outstanding candidates with meaningful career opportunities. The Legal Recruiting Assistant provides administrative, operational, and logistical support to the Legal Recruiting Department, with primary responsibility for supporting the Law Student Recruiting, Programs & Engagement team. This role assists with campus engagement initiatives, law student recruiting activities, the Summer Associate Program, and future associate engagement efforts while ensuring a high level of organization, responsiveness, and attention to detail. Due to the cyclical nature of legal recruiting, the Legal Recruiting Assistant will provide flexible support across multiple recruiting functions based on seasonal priorities and business needs. The position works under the supervision of the Legal Recruiting Manager and collaborates closely with attorneys, professional staff, candidates, law schools, vendors, and members of the Legal Recruiting team. Job Functions & ResponsibilitiesCAMPUS ENGAGEMENT & LAW STUDENT RECRUITINGMaintain campus outreach requests, calendars, deadlines, contact information and related trackers.Assist with law school, student organization, OCI and recruiting event registrations, including processing payments and maintaining confirmed dates and deadlines.Support event logistics, including conference rooms, catering, swag, shipping, recruiting materials and other event needs.Assist with attorney outreach and scheduling for campus events, OCI and other recruiting activities.Assist with interview scheduling, confirmations, calendar invitations, candidate itineraries and related logistics. SUMMER ASSOCIATE PROGRAMProvide administrative and logistical support for Summer Associate Program planning and execution.Schedule Summer Program meetings, summer associate check-ins and other recurring meetings.Maintain Summer Program administrative calendar of events, schedules, rosters, trackers and onboarding information.Assist with orientation logistics, schedules, materials, room reservations and communications.Coordinate recurring program logistics, including conference rooms, meals, materials and other administrative needs. POST-SUMMER ENGAGEMENTProvide administrative support for the firm's post-summer engagement program.Maintain contact information, distribution lists, engagement records and related program data.Assist with newsletters, invitations, mailings and other recurring communications.Coordinate scheduling and logistics for engagement activities and events.Assist with administrative handoffs as individuals transition into the full-time recruiting process. DEPARTMENT & ADMINISTRATIVE SUPPORTMaintain accurate and organized recruiting records across recruiting systems and shared repositories.Assist with routine data entry, document collection, file management and records maintenance.Maintain calendars and assist with scheduling meetings and related logistics.Prepare standard correspondence, spreadsheets, presentations, and recruiting materials.Track deadlines and follow up on routine outstanding items. Tools Microsoft Office, including Excel, PowerPoint, Word, Outlook, SharePoint and TeamsiManageRecruiting and applicant tracking systems, including viRecruit, Floor successor platformsWorkdayAirtable and other recruiting databases or tracking systemsEvent registration and recruiting platformsOther department technology and systems as required Qualifications & Skill Requirements High school diploma required; bachelor's degree preferred or equivalent combination of education and experience.One to two years of administrative, human resources, recruiting, legal or professional services experience preferred; relevant internship or temporary experience may be considered.Proficiency with Microsoft Office applications; familiarity with Workday, ViRecruit, SharePoint, Airtable or similar systems is a plus.Ability to work extended hours, evenings or occasional weekends as needed during peak recruiting and Summer Program periods.Strong organizational skills and ability to manage multiple assignments and deadlines in a fast-paced environment.Ability to maintain confidentiality and appropriately handle sensitive candidate and employee information.Ability to work collaboratively with attorneys, professional staff, candidates, law school personnel and vendors. Why Choose Munger Tolles?Precedent-Setting Cases: Clients turn to us for groundbreaking cases that demand creative thinking.Resourceful Deployment: When the stakes are high, we can mobilize an “army of trial lawyers”.High-Profile Representation: We represent major entities such as Bank of America, Edison International, Oaktree Capital Management, PG&E, and Berkshire Hathaway. Our Exceptional Attorneys:Clerkship Experience: Nearly 75% of our lawyers and over 80% of our litigators have clerked for federal or state judges.Diverse Experience: Our attorneys bring additional dimensions to client service. Some honed their skills as assistant U.S. attorneys, while others hold advanced degrees in fields like physics, engineering, and medicine. The Legal Recruiting Assistant role is an amazing opportunity available on our team of professionals at Munger, Tolles & Olson, LLP! We offer competitive pay, benefits and an opportunity to make an impact in today’s world. For full details of the position and for information on other job opportunities, please visit our website at www.mto.com -------------About Munger, Tolles & OlsonMunger, Tolles & Olson has topped The American Lawyer’s A-List a record eleven times, and maintains the highest average A-List ranking in the history of the award. We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, nearly 75% of our lawyers and over 80% of our litigators served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing.-------------MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law. It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation. This commitment prohibits such conduct by any individual involved in MTO’s operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP.------------We are a talent-first Firm and are always looking for great people. We encourage you to apply even if the level of this position is not an exact match to your qualifications. This may not guarantee your placement into the opening; however, it is always worth exploring if there is an opportunity for the future. -------------Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies. Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid. If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.