Legal Recruiting Assistant

About the Role

The Legal Recruiting Assistant provides administrative and coordination support for the firm's attorney and law student recruiting efforts.

Responsibilities

• Assist with the preparation, coordination, and scheduling of in-office callback interviews, playing an important role in ensuring a smooth and professional candidate experience.
• Contact applicants to schedule interviews, prepare and upload application materials to the viRecruit applicant tracking system, and maintain accurate candidate information.
• Maintain event RSVP lists, create resume packets, and provide support for recruiting events, including opportunities to interact with attorneys, candidates, and law students.
• Prepare materials for on-campus interviews; create and organize attorney interview PDFs and other recruiting materials.
• Help respond to student email and phone inquiries in a timely, professional, and welcoming manner.
• Assist with the coordination of recruiting initiatives and special projects throughout the year.
• Work closely with the Chief and Managers to help ensure recruiting activities and deadlines are met efficiently and accurately.
• Identify opportunities to improve processes, organization, and efficiency within the recruiting function.
• Perform additional data entry and special projects as assigned by the Chief and Managers.

Requirements

• Ability to work independently and organize, prioritize, plan, and multi-task work activities in a fast-paced and deadline-driven environment.
• Proficient in MS Word, Excel, PowerPoint, and Outlook.
• Professional demeanor with excellent organizational, administrative, and time-management abilities.
• Ability to work collaboratively with lawyers and staff, demonstrating strong teamwork, initiative, and a positive attitude.
• Flexibility in daily schedule to accommodate unexpected situations; must be able to work overtime when necessary, particularly during peak recruiting periods.
• Excellent written and verbal communication skills, with strong attention to detail.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Ability to interact comfortably and professionally with individuals at all levels of the organization, as well as students, candidates, and external contacts.
• Strong follow-through and a proactive approach to completing assignments and anticipating needs.

Qualifications

• Bachelor's degree.
• 1-2 years of relevant work experience a plus, but not required.
• Experience with any of the following is a plus: data entry, Adobe PDF, Microsoft Office, Zoom, Webex, or applicant tracking systems.

Benefits

• Medical, dental, and vision benefits provided from day one.
• An array of additional benefits once the role goes permanent.

Pay

Highly desirable rate of pay.

Schedule

• Monday through Friday, 9:30 AM - 5:30 PM.
• 4 days in office, Fridays work from home.
• Overtime eligible, non-exempt position.