Legal Recruiting Assistant

About the role

The Legal Recruiting Assistant will work directly with the Recruiting team and Hiring Partners to support the Firm's legal recruiting and summer associate programs.

Responsibilities

• Supports the full lifecycle of candidate applications, including processing applications, correspondence, applicant tracking, and recruiting logistics for direct applicants, law school candidates, judicial clerks, and experienced attorney candidates;
• Handles registration for law school interview programs and job postings;
• Maintains calendars of law school interview programs, including recruiting events, program dates and deadlines, as well as law school exam dates;
• Oversees interview logistics for assigned schools, which includes:
• Interview Packets;
• Initial applicant selections;
• Call back meetings;
• and Post interview applicant correspondence.
• Maintains law school and candidate e-files;
• Affords assistance with callback and return visit logistics, including scheduling meetings with associates, escorting applicants to interviews, candidate gifts, expense processing, cross-billing and other related logistics;
• Identifies and secures associates to interview candidates, and to participate in outreach events;
• Liaises with the Events team on recruiting events; coordinates logistics with law schools and represents the Firm at various events, using those opportunities to build relationships with candidates and support them through the process;
• Compiles recruiting season outcome forms and surveys for various law schools;
• Prepares statistics for meeting with career services contacts;
• Assists with the administration of off-season applicant in-office and virtual interviews;
• Oversees logistics for and attends assigned recruiting events;
• Assists with the preparation of annual hiring goals, post-mortem booklets, and recruiting statistics;
• Assists with the tracking and maintenance of departed paralegal/administrative staff law students.

Summer Program

• Assists with various aspects of Summer Associate Onboarding and program administration, including:
• iCIMS related tasks,
• transcripts,
• biographies and background checks;
• Liaising with the Office of General Counsel on various onboarding issues related to immigration, conflicts and splits;
• CravathNet Annual Summer Associate Site Updates;
• Welcome lunches, various onboarding communications and orientation logistics.
• Serves as a summer associate liaison, including conducting exit interviews and attending events, using those opportunities to build relationships with summer associates;
• Affords assistance with logistics for the Summer Associate Weekend.

Additional Responsibilities

• Provides ongoing support for project sensitive information;
• Documents processes and procedures;
• Assists with database testing;
• Trains temporary staff on processes and procedures;
• Processes and maintains updates to CravathNet;
• Performs other duties, as assigned.

Requirements

Bachelor’s degree required; 1-2 year(s) of related professional work experience; Excellent written and verbal communication skills, combined with superior judgment; Proficiency in Microsoft Office Suite, and other legal personnel software (including PeopleSoft) and recruiting applications; ability to conduct online research and synthesize information, and to quickly learn applications built specifically for the Firm; Ability to work and interact effectively with attorneys and administrative staff at all levels, and to develop a strong knowledge of the Firm, its culture, practices and policies; Ability to work effectively in a team environment and collaborate across departments; Strong organizational and coordination skills, with the ability to thrive in a fast-paced environment with changing priorities and competing deadlines; Capable of solving problems and proactively meeting deadlines; Ability to handle confidential information with discretion; and Availability to work additional hours, as needed, including during peak recruiting periods.

Pay

The estimated salary range for this position is $65,000 to $70,000 plus overtime. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered.

Benefits

In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts.