Legal Practice Specialist - Litigation

About the Role

The Legal Practice Specialist performs a variety of administrative support tasks for the assigned attorneys within the Litigation Practice Group. The candidate should be solutions-oriented and have excellent analytical, organizational, and communication skills. This role works under general supervision, relying on instructions and guidelines to perform essential functions.

Responsibilities

• Knowledge of court rules and civil procedures in Delaware State and Federal jurisdictions, including experience with electronic filing in File & ServeXpress and PACER/CM/ECF.
• Support all aspects of trial preparation, including handling logistics and supporting at trial as necessary.
• Conduct internet research using Lexis and Westlaw, including obtaining court dockets from PACER, Court/Agency websites, or other research tools.
• Assemble binders for court/agency filings, services, and MWE client files (including all attachments).
• Handle and manage the intake process from conflicts check through to the creation of the client/matter number.
• Prepare subpoenas, court scheduling stipulations, motions, and brief templates.
• Edit, proofread, and redline documents (agreements, pleadings, spreadsheets, and presentations) and correspondence for accuracy, grammar, and formatting.
• Review and edit prebills; work with the billing practice group to ensure client bills are sent out timely; prepare expense reports and submit vendor invoices for timely payment.
• Organize and maintain attorney contacts and calendars, including travel logistics and scheduling flights, hotels, and transportation.
• Input, review, edit, and update attorney time entries.
• Coordinate meeting logistics, including scheduling, arranging videoconferences, conference calls, and conference rooms; requesting equipment and food and beverage orders; preparing presentation materials; and welcoming visitors.
• Answer incoming telephone calls and document and relay messages.
• Organize and maintain paper and electronic files in accordance with Firm records retention policies.
• Proactively remind attorneys of impending deadlines and obligations.

Qualifications

• Bachelor’s degree.
• At least five (5) years of litigation experience.
• Knowledge of Delaware court rules and civil procedures in Delaware State and Federal jurisdictions, including experience with electronic filing in File & ServeXpress and PACER.
• Knowledge of trial procedures, including managing databases, filing in various jurisdictions, and other aspects of trial preparation.
• Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word).

Skills

• Strong written and verbal communication skills; professional demeanor and presentation.
• Strong client service skills with high-level standards of excellence in work product to meet or exceed client and Firm expectations.
• Strong organizational skills, time management skills, and attention to detail.
• Ability to work under tight deadlines and prioritize responsibilities.
• Strong problem-solving skills with the ability to take initiative and use good judgment and excellent follow-up skills.
• Ability to maintain and handle confidential and sensitive information with discretion and diplomacy.
• Ability to work effectively in a fast-paced environment.

Pay

Target Hiring Range: $74,800 - $107,100. Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, experience, and geographic location.

Physical Demands

• While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk, and hear.
• Employee must occasionally lift up to twenty (20) pounds.

Work Environment

Typical indoor office environment.