Legal Practice Coordinator – Litigation (Legal Secretary)

Primary Responsibilities

• Support attorneys in the Litigation Practice Group.
• Manage multiple cases and various administrative support tasks.
• Prepare and proofread legal documents and correspondence for accuracy, grammar, and formatting.
• Handle logistics and support at trial as necessary.
• Coordinate meeting logistics, arrange travel, and assist with business development activities.
• Manage calendars and answer phones and emails.
• Open new matters, time entry, expense reports, and billing.

Qualifications

• Bachelor’s degree or Legal Secretary Certificate preferred but not required.
• 5+ years of litigation experience in BigLaw, including deep knowledge of State and Federal court rules and civil procedures.
• Proven expertise in electronic filing (e-filing) across various jurisdictions.
• Experience in IP litigation and trial preparation is highly desirable.
• Advanced proficiency in MS Office (Word, Excel, Outlook), Adobe Acrobat, and DocuSign.
• Proficiency with Document Management Systems, such as NetDocuments or iManage.
• Experience using dictation and transcription software.
• Accurate typing speed of 50–80 wpm.
• Exceptional Communication: Strong written and verbal skills for professional correspondence and document preparation.
• Workload Management: Proven ability to support multiple attorneys and successfully manage competing deadlines and priorities.
• Organizational Excellence: Superior time management skills with extreme attention to detail and accuracy.
• Judgment & Discretion: Ability to handle sensitive, confidential information with high levels of diplomacy and discretion.
• Adaptability: Proven ability to deliver high-quality work in a fast-paced legal environment.
• Client Service: A commitment to high standards of excellence and a proactive, problem-solving approach.

Pay

California Pay range for this role, with final offer amount dependent on skillset and experience: $100,000-$125,000.