Legal Operations Specialist - Contracts

Responsibilities

• Draft and manage routine agreements (NDAs, vendor/service agreements, supply agreements) using standardized templates
• Conduct first-level contract review, escalating risk and complexity appropriately
• Own contract lifecycle execution within Agiloft, including intake, tracking, renewals, and repository management
• Manage approval workflows and signature routing, including follow-up with stakeholders
• Ensure adherence to signature authority policies and internal controls
• Partner cross-functionally with Finance, Procurement, Sales, Real Estate, and Operations to facilitate contract execution
• Optimize Agiloft functionality, including templates, workflows, dashboards, and naming conventions
• Leverage AI tools to streamline contract review, intake, and document management
• Identify and implement automation opportunities to reduce manual work
• Drive standardization and simplification across contract and legal workflows
• Support training on contract processes, systems (Agiloft, DocuSign), and legal tools
• Develop clear, user-friendly guidance for common processes (NDAs, submissions, renewals)
• Enable business stakeholders to independently and effectively navigate contract workflows
• Support policy management, including updates, version control, and system maintenance (PolicyTech)
• Assist in coordinating policy rollout and communication
• Provide administrative and operational support to the Legal team as needed
• Operate effectively in a small, nimble legal team—adapting to shifting priorities and evolving needs
• Take on special projects and process improvement initiatives that enhance Legal team effectiveness
• Act as a reliable operational partner, ensuring continuity and support across Legal activities

Requirements

• Bachelor’s degree or equivalent experience
• 5+ years of experience in contract administration, legal operations or paralegal support
• Experience with contract lifecycle management systems and e-signature platforms
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced, dynamic environment
• Strong communication and cross functional partnership skills

Qualifications

• Preferred Bachelor’s degree in Business or a related field or equivalent experience
• Experience supporting a corporate legal department in a matrixed organization
• Exposure to legal technology optimization, automation, or AI-enabled tools
• Experience supporting policy governance or compliance processes
• Experience using Agiloft and Docu-Sign systems

Benefits

Role is eligible for 5% annual incentive provided the business meets financial goals and the individual meets their performance goals, subject to plan administration guidelines.