Legal Executive Assistant - Patent Litigation

About the role

The Legal Executive Assistant (LEA) - Patent Litigation, working in collaboration with and in support of the firm’s strategic initiatives, supports lawyers by managing the daily functions of an attorney's practice, allowing them to concentrate on developing and sustaining their practice.

Responsibilities

• Provides support and management of the attorney’s projects ensuring deadlines are met and tasks are completed efficiently.
• Serves as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately.
• Utilizes independent judgment and the ability to make sound decisions when responding on behalf of the attorney.
• Develops and maintains professional relationships to ensure teams work together efficiently and effectively.
• Provides clear direction and constructive feedback on projects and assignments.
• Buils trust, resolves conflicts, and collaborates effectively with people at all levels of the organization.
• Delegates assignments as necessary to LSAs (Legal Support Assistants) and AskLegalSupport ensuring timely and accurate completion.
• Maintains and organizes electronic and paper filing systems within the firm’s DMS/repositories.
• Conducts research on behalf of the attorney and practice group.
• Compiles information for case preparation and executive briefings.
• Oversees meeting planning and coordinating with internal and external parties to ensure logistical and other critical details are in place.
• Prepares meeting agendas and ensures presentations and other materials needed are accurately prepared and available.
• Ensures the attorney and meeting attendees have support and requests initiated during the meeting are managed in a timely and accurate manner.
• Manages the attorney’s calendar, schedules meetings, resolves conflicts; and organizes complex travel itineraries.
• Communicates potential conflicting priorities to the attorney and offers solutions.
• Ensures the attorney’s expenses and time entry are assigned to AskLegalSupport and are processed correctly in a timely manner.
• Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney.
• Reviews and ensures accuracy of final work product.
• Provides feedback to internal support teams on completed work to improve outcomes for accurate and timely project delivery.
• Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy for attorneys to address questions or issues related to the billing process.
• Ensures final bills are delivered in a timely manner and initiate follow-up at the attorney’s request.
• Delivers ongoing feedback and mentoring providing opportunities for continued improvement.
• Provides mentorship and support to LSAs who assist with projects.
• Provides feedback for the professional development of LSAs who assist the attorney’s team.

Requirements

• The ability to communicate effectively in the native language of the region via e-mail or via voice is essential.
• Takes initiative to enhance existing and learn additional skills.
• Must demonstrate adaptability and discretion with a commitment to continual development.
• Exhibits the utmost professionalism and discretion.
• Privy to confidential information and sensitive legal matters, making it imperative that they oversee all communications and documents with care and integrity.
• Possesses the ability to offer solutions and assists with requests and challenges.
• Showcases effective communication and people skills to interact with lawyers, clients, business professionals and firm support teams.
• Proven ability to convey complex information clearly and concisely, both in writing and verbally.
• Adept at listening and understand the needs and concerns of others.
• Is a process-driven professional with excellent time management, and able to prioritize tasks and multitask efficiently in a fast-paced setting.

Qualifications

• The ability to communicate effectively in the native language of the region via e-mail or via voice is essential.
• Takes initiative to enhance existing and learn additional skills.
• Must demonstrate adaptability and discretion with a commitment to continual development.
• Exhibits the utmost professionalism and discretion.
• Privy to confidential information and sensitive legal matters, making it imperative that they oversee all communications and documents with care and integrity.
• Possesses the ability to offer solutions and assists with requests and challenges.
• Showcases effective communication and people skills to interact with lawyers, clients, business professionals and firm support teams.
• Proven ability to convey complex information clearly and concisely, both in writing and verbally.
• Adept at listening and understand the needs and concerns of others.
• Is a process-driven professional with excellent time management, and able to prioritize tasks and multitask efficiently in a fast-paced setting.

Skills

• The ability to communicate effectively in the native language of the region via e-mail or via voice is essential.
• Takes initiative to enhance existing and learn additional skills.
• Must demonstrate adaptability and discretion with a commitment to continual development.
• Exhibits the utmost professionalism and discretion.
• Privy to confidential information and sensitive legal matters, making it imperative that they oversee all communications and documents with care and integrity.
• Possesses the ability to offer solutions and assists with requests and challenges.
• Showcases effective communication and people skills to interact with lawyers, clients, business professionals and firm support teams.
• Proven ability to convey complex information clearly and concisely, both in writing and verbally.
• Adept at listening and understand the needs and concerns of others.
• Is a process-driven professional with excellent time management, and able to prioritize tasks and multitask efficiently in a fast-paced setting.
• Expert experience with technology and Firm software is essential.
• Should be adept at using research tools, case management software, accounting software, and possess proficiency in the Firm’s standard production applications including Word, PowerPoint, and Excel as well as the third-party programs.
• Skilled in the ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research.
• Shows flexibility and willingness to learn new skills and adapt to evolving needs of the attorney’s practice.
• Displays proficiency in virtual firm collaboration tools such as Zoom and Teams to communicate with internal and external resources on behalf of the attorney’s practice.

Benefits

• Comprehensive package of benefits including medical/dental/vision insurance, and 401(k).
• No immigration sponsorship is available for this position.
• The firm’s expected hiring range for this position is $45.32 - $60.06 per hour depending on the candidate’s geographic market location.
• The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications.

Pay

$45.32 - $60.06 per hour depending on the candidate’s geographic market location.

Schedule

Hybrid work schedule.