Legal Document Scanning Operator (Immediate Hiring)

About the Role

This temporary, project-based role supports a major document digitization initiative tied to an office relocation project through the end of the year. As a Scanning Operator, you’ll handle document preparation, scanning, indexing, and records management, ensuring physical records are accurately converted into organized digital files.

Responsibilities

• Perform high-volume document scanning and imaging
• Prepare, sort, and scan documents using high-speed equipment
• Index records and re-scan documents when needed
• Perform quality checks to ensure accuracy and completeness
• Re-file and re-box records after processing
• Receive, sort, and organize documents, mail, and boxes
• Prepare documents for scanning, filing, and archiving
• Read file numbers, labels, and handwritten information for document identification
• Support records storage, retrieval, and outgoing shipments
• Perform data entry while meeting productivity goals
• Follow confidentiality and document security procedures
• Assist with additional operational tasks as needed

Requirements

• Strong attention to detail and accuracy
• Ability to perform repetitive work in a fast-paced environment
• Strong organizational and time management skills
• Basic computer proficiency, including Microsoft Office
• Ability to work independently and adapt to changing priorities
• Experience with document imaging, records management, or shipping/receiving is a plus

Qualifications

• High School Diploma or equivalent required
• 1+ years of related experience preferred
• Ability to learn document management systems and site procedures
• Must follow onsite security policies, including restrictions on phones and imaging devices on active work floors

Physical Requirements

• Ability to lift and move boxes/packages up to 40–60 lbs. using appropriate equipment
• Ability to stand, walk, bend, kneel, and sit for extended periods
• Manual dexterity required for operating scanners and office equipment

Benefits

• Career Growth: Opportunity to learn new skills and explore career opportunities
• Learning & Development: Work culture that promotes continuous learning
• Recognition Programs: Variety of programs for all levels of employees
• Paid Time Off: Minimum of 80 hours/calendar year for full-time; 1 hour for every 30 hours worked for part-time/temporary
• Bonuses: Available for employee and client referrals
• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking Pre-Tax Plans, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identity Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, and Entertainment Discounts

About SPS

SPS is a global workplace solutions and business transformation company operating in more than 20 countries. We help clients enhance workplace experiences and business operations through services including workplace support, physical and digital mailroom solutions, intelligent document processing, reception and concierge services, and other business support offerings. Our clients include leading organizations across banking, insurance, legal, higher education, professional services, and many Fortune 500 companies.

At SPS, we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity, and diversity.