Legal Client Intake Administrative Assistant

About the role

Join Opensity Solutions' legal operations team where your attention to detail and analytical skills will play a critical role in protecting the integrity of client relationships and ensuring compliance with professional responsibility standards. As a Conflicts Administrative Assistant, you will serve as a key member of the conflicts team, supporting new business intake, conflict-of-interest reviews, and confidential data management for a fast-paced law firm environment. This is an excellent opportunity for a highly organized professional who enjoys working with complex information, collaborating with legal professionals, and building a career within the legal services industry.

Responsibilities

• Review and initial screen of new business intake forms and lateral candidate questionnaires to ensure completeness and accuracy, requesting missing information as needed.
• Maintain and update the Client Terms database, Confidential Client List, and Lateral Candidate Tracker; perform data clean-up and close projects.
• Manage the Ethical Wall and Conflict Alert Notice systems to ensure compliance with professional conduct rules.
• Respond to standard departmental email inquiries, escalate issues, and assist with filing and record-keeping.
• Conduct conflict-of-interest searches using the firm’s conflict database systems.
• Analyze search results and generate reports identifying potential conflicts for attorney review.
• Communicate conflict check results clearly and promptly to attorneys and staff.
• Provide general administrative support and assist with additional duties as requested.

Requirements

• Bachelor’s degree preferred; law firm experience preferred.
• Proficiency in Microsoft Word and Excel; experience with legal or financial systems (e.g., Aderant, Intapp Terms) is beneficial.
• Strong verbal and written communication, exceptional organizational skills, attention to detail, ability to multitask, and discretion in handling confidential information.
• Ability to work independently and as part of a team, follow instructions, and work overtime when needed.

Pay

The compensation range for this role is $25.00 to $28.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience, and qualifications.

Schedule

Monday-Friday, 8:00 AM - 5:00 PM AZT.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)