Legal Billing Specialist ( Hybrid)

About the role

Join our team as a Billing Specialist and take the lead in driving a seamless, full-cycle billing process for a dynamic legal practice. In this role, you’ll prepare high-volume, complex invoices, collaborate closely with attorneys and clients, and manage billing workflows through third-party e-billing platforms. We’re looking for someone with proven law-firm billing experience and hands-on knowledge of Elite (3E). If you bring sharp analytical skills, strong problem-solving abilities, exceptional attention to detail, and the confidence to work independently in a fast-paced environment, we want to hear from you. This position reports directly to the Billing Supervisor and CFO.

Responsibilities

• Research and respond to billing inquiries, issues, or problems in a timely and professional manner.
• Create billing schedules and conduct other billing analyses as needed.
• Follow firm billing policies and procedures, including firm write-off policies.
• Use Elite 3E to manage and maintain billing records and reports.
• Coordinate with other departments to resolve billing discrepancies and ensure accurate invoicing.
• Prepare, review, and edit client invoices, ensuring they comply with client and firm guidelines.
• Assist in the preparation of financial reports and forecasts related to billing and revenue.
• Recommend and implement improvements to billing processes and procedures.
• Collaborate with the firm's attorneys and paralegals to ensure client billing requirements are met.

Qualifications

• A minimum of 5 years of experience in legal billing or a related field.
• Proficiency in Elite 3E or a similar legal billing software.
• Strong understanding of legal billing procedures and guidelines.
• Excellent research and problem-solving skills.
• Strong numerical skills and a keen eye for detail.
• Ability to multitask and manage multiple projects simultaneously.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• A bachelor's degree in finance, accounting, or a related field is preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proven ability to work both independently and as part of a team.
• Strong organizational and time management skills, with the ability to meet deadlines.

Benefits

• 401K match
• Great PTO
• Flexible scheduling
• Hybrid schedule (2 days in office, 3 days remote)
• Bonuses

Pay

$90,000 - $120,000 per year

Schedule

Hybrid schedule: 2 days in the office, 3 days remote; flexible schedule available.