Legal Billing Specialist

KPMG Law

Join a dynamic team at a globally recognized, business-integrated legal practice where you can develop your career through a range of multifaceted engagements, formal training, and informal mentoring.

About the role

As a Legal Billing Specialist, you will play a crucial role in managing client billing processes, ensuring compliance with client specifications and firm policies. You will be responsible for reviewing, interpreting, inputting, tracking, and managing Outside Counsel Guidelines (OCGs) and complex client billing rules. You will also generate, review, and distribute monthly prebills, process complex billing edits, prepare and process final client invoices, and manage e-bills through industry-leading third-party vendor platforms.

Responsibilities

• Review, interpret, input, track, and manage Outside Counsel Guidelines (OCGs) and complex client billing rules, ensuring all invoices and time entries strictly adhere to client specifications; act as the firm's subject matter expert on client-specific billing requirements, proactively communicating updates, restrictions, and best practices to attorneys and support staff to minimize reductions and rejections
• Generate, review, and distribute monthly prebills to attorneys for review and edit; process complex billing edits accurately and efficiently, including multi-party billing, split-party arrangements, and various discount applications; prepare and process final, precise client invoices in accordance with both firm policies and individual client agreements; apply retainers, write-offs, and discounts appropriately
• Apply and manage Uniform Task-Based Management System (UTBMS) phase, task, and activity codes to ensure precise time entry compliance; generate, format, and troubleshoot LEDES (Legal Electronic Data Exchange Standard) files (for example, LEDES 1998B, 1998BI V2) for seamless upload and processing; prepare, transmit, and ensure the successful submission of electronic bills (e-bills) through industry-leading third-party vendor platforms; manage and monitor the status of e-bills, promptly addressing and resolving any rejections, short-pays, or appeals in coordination with attorneys
• Serve as a primary point of contact for internal and external billing inquiries, responding to requests for payment history, cost details, and other financial information; investigate and resolve billing discrepancies and client requests for cost back-up documentation; input and maintain accurate client and matter data, including rates, fee arrangements, and billing guidelines, within the firm's financial system; audit time and expense narratives for compliance with client rules before bill generation
• Review Accounts Receivable (A/R) aging schedules and assist with collections and appeals as needed; assist with budget creation and accrual reporting as required by e-billing clients; provide billing forecasts, accruals, and ad-hoc reports to management and clients

Requirements

• Minimum three years of recent experience in legal billing and e-billing experience within a law firm or professional services environment
• Bachelor's degree in accounting, finance, or a related field from an accredited college/university or a high school diploma and seven years of experience in legal billing and e-billing within a law firm or professional services environment
• Demonstrated expertise with industry-leading third-party e-billing portals and platforms (for example, Legal Tracker/Serengeti, CounselLink, TyMetrix 360, Passport, Collaborati, Onit, Coupa, SimpleLegal); proficiency with legal financial and billing software and advanced proficiency in the MS Office Suite, particularly Excel (vlookups, pivot tables), Word, and Outlook
• Experience interpreting and enforcing Outside Counsel Guidelines (OCGs) and understanding of LEDES file formats and strict adherence to UTBMS coding structures
• Proven experience working within SAP invoice processing and accounts payable and accounts receivable systems; ability to navigate and reconcile information between multiple systems
• Excellent written and verbal communication skills, with an aptitude for articulating billing rules and data clearly to legal professionals with a high degree of professionalism, responsiveness, and a client-first mindset; demonstrated ability to handle a high volume of invoices, manage multiple priorities, and meet strict deadlines in a fast-paced environment; strong attention to detail, organization, accuracy and problem-solving skills

Qualifications

• Minimum three years of recent experience in legal billing and e-billing experience within a law firm or professional services environment
• Bachelor's degree in accounting, finance, or a related field from an accredited college/university or a high school diploma and seven years of experience in legal billing and e-billing within a law firm or professional services environment
• Demonstrated expertise with industry-leading third-party e-billing portals and platforms (for example, Legal Tracker/Serengeti, CounselLink, TyMetrix 360, Passport, Collaborati, Onit, Coupa, SimpleLegal); proficiency with legal financial and billing software and advanced proficiency in the MS Office Suite, particularly Excel (vlookups, pivot tables), Word, and Outlook
• Experience interpreting and enforcing Outside Counsel Guidelines (OCGs) and understanding of LEDES file formats and strict adherence to UTBMS coding structures
• Proven experience working within SAP invoice processing and accounts payable and accounts receivable systems; ability to navigate and reconcile information between multiple systems
• Excellent written and verbal communication skills, with an aptitude for articulating billing rules and data clearly to legal professionals with a high degree of professionalism, responsiveness, and a client-first mindset; demonstrated ability to handle a high volume of invoices, manage multiple priorities, and meet strict deadlines in a fast-paced environment; strong attention to detail, organization, accuracy and problem-solving skills

Skills

• Expertise with industry-leading third-party e-billing portals and platforms (for example, Legal Tracker/Serengeti, CounselLink, TyMetrix 360, Passport, Collaborati, Onit, Coupa, SimpleLegal)
• Proficiency with legal financial and billing software and advanced proficiency in the MS Office Suite, particularly Excel (vlookups, pivot tables), Word, and Outlook
• Experience interpreting and enforcing Outside Counsel Guidelines (OCGs) and understanding of LEDES file formats and strict adherence to UTBMS coding structures
• Proven experience working within SAP invoice processing and accounts payable and accounts receivable systems; ability to navigate and reconcile information between multiple systems
• Excellent written and verbal communication skills, with an aptitude for articulating billing rules and data clearly to legal professionals with a high degree of professionalism, responsiveness, and a client-first mindset; demonstrated ability to handle a high volume of invoices, manage multiple priorities, and meet strict deadlines in a fast-paced environment; strong attention to detail, organization, accuracy and problem-solving skills

Pay

Compensation is competitive and commensurate with experience.

Schedule

Full-time position.