Legal Billing Specialist

About the role

Harris Beach Murtha is seeking an experienced Legal Billing Specialist to support the firm’s attorneys and clients through the timely and accurate preparation, processing, and management of legal invoices.

Responsibilities

• Distribute and process monthly prebills for assigned billing attorneys
• Prepare, review, and finalize client invoices, including edits, transfers, and adjustments
• Submit electronic invoices and verify the accuracy of supporting billing documentation
• Resolve electronic billing rejections and prepare appeals
• Respond to client billing inquiries
• Conduct billing research and provide support for current and historical invoices
• Maintain work-in-progress (WIP) and assist attorneys in minimizing unbilled time
• Support collection efforts for assigned attorneys
• Analyze accounting and billing discrepancies and reconcile issues accurately
• Collaborate with collections staff to resolve outstanding balances and minimize credit balances
• Provide prompt, professional responses to billing questions from attorneys and clients
• Aid in departmental projects, cross-training initiatives, and other accounting-related duties as assigned

Requirements

• 5+ years of accounting, billing, or finance experience in a legal environment
• Associate's degree in Business, Finance, or a related field; bachelor's degree preferred
• Third party vendor electronic billing experience on multiple platforms, including split billing, multi-payors, discounts, and alternative fee arrangements
• Experience with Aderant Expert, Aderant Classic, Bill Blast, or similar billing platforms
• Proficient in Microsoft Excel
• Strong analytical, organizational, and problem-solving skills
• Excellent verbal and written communication skills with a client service mindset
• The ability to manage multiple priorities and meet strict deadlines with minimal supervision

Qualifications

• Exhibit the ability to manage multiple projects independently and collaboratively in a fast-paced environment
• Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
• Enjoy working with diverse personalities at all levels of the firm
• Exercise sound judgment and maintain a high level of accuracy and confidentiality
• Display exceptional attention to detail and a commitment to outstanding client service
• Prioritize continuous learning and professional development
• Be comfortable working independently in a hybrid or fully remote environment while remaining a strong team contributor

Skills

• Microsoft Excel proficiency
• Strong analytical, organizational, and problem-solving skills
• Excellent verbal and written communication skills
• The ability to manage multiple priorities and meet strict deadlines with minimal supervision

Benefits

• Salary varies depending on experience, location, and weekly hours schedule
• Hybrid or fully remote work environment

Pay

• Albany, NY: $35.90 - $46.16/hour (37.5 hours/week)
• Buffalo, Ithaca, Rochester (Pittsford), or Syracuse, NY: $34.74 - $44.67 (38.75 hours/week)
• Downstate NY: $43.96 - $54.95/hour (35 hours/week)

Schedule

• Hybrid or fully remote work environment

Location

Location: 100% Remote or any Harris Beach Murtha Office in Connecticut (Bantam, Hartford, New Haven, or Stamford), Massachusetts (Boston), or New York (Albany, Buffalo, Ithaca, Long Island, New York City, Rochester, Syracuse, or White Plains).