Legal Billing Specialist
About the role
Harris Beach Murtha is seeking an experienced Legal Billing Specialist to support the firm’s attorneys and clients through the timely and accurate preparation, processing, and management of legal invoices.
Responsibilities
- Distribute and process monthly prebills for assigned billing attorneys
- Prepare, review, and finalize client invoices, including edits, transfers, and adjustments
- Submit electronic invoices and verify the accuracy of supporting billing documentation
- Resolve electronic billing rejections and prepare appeals
- Respond to client billing inquiries
- Conduct billing research and provide support for current and historical invoices
- Monitor work-in-progress (WIP) and assist attorneys in minimizing unbilled time
- Monitor accounts receivable and support collection efforts for assigned attorneys
- Analyze accounting and billing discrepancies and reconcile issues accurately
- Collaborate with collections staff to resolve outstanding balances and minimize credit balances
- Provide prompt, professional responses to billing questions from attorneys and clients
- Aid in departmental projects, cross-training initiatives, and other accounting-related duties as assigned
Requirements
- 5+ years of accounting, billing, or finance experience in a legal environment
- Associate's degree in Business, Finance, or a related field; bachelor's degree preferred
- Third party vendor electronic billing experience on multiple platforms, including split billing, multi-payors, discounts, and alternative fee arrangements
- Experience with Aderant Expert, Aderant Classic, Bill Blast, or similar billing platforms
- Ability to handle complex billing situations
- Proficient in Microsoft Excel
- Strong analytical, organizational, and problem-solving skills
- Excellent verbal and written communication skills with a client service mindset
- The ability to manage multiple priorities and meet strict deadlines with minimal supervision
Qualifications
- Exhibit the ability to manage multiple projects independently and collaboratively in a fast-paced environment
- Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
- Enjoy working with diverse personalities at all levels of the firm
- Exercise sound judgment and maintain a high level of accuracy and confidentiality
- Display exceptional attention to detail and a commitment to outstanding client service
- Prioritize continuous learning and professional development
- Be comfortable working independently in a hybrid or fully remote environment while remaining a strong team contributor
Skills
- Microsoft Excel proficiency
- Strong analytical, organizational, and problem-solving skills
- Excellent verbal and written communication skills
- Ability to handle complex billing situations
- Sound judgment and confidentiality maintenance
- Exceptional attention to detail
- Commitment to outstanding client service
- Continuous learning and professional development
- Comfortable working independently in a hybrid or fully remote environment
Benefits
- Salary varies depending on relevant experience, geographic location, and weekly hours schedule
- Albany, NY: $35.90 - $46.16/hour (37.5 hours/week)
- Buffalo, Ithaca, Rochester (Pittsford), or Syracuse, NY: $34.74 - $44.67 (38.75 hours/week)
- Downstate NY: $43.96 - $54.95/hour (35 hours/week)
Pay
- Salary varies depending on relevant experience, geographic location, and weekly hours schedule
- Albany, NY: $35.90 - $46.16/hour (37.5 hours/week)
- Buffalo, Ithaca, Rochester (Pittsford), or Syracuse, NY: $34.74 - $44.67 (38.75 hours/week)
- Downstate NY: $43.96 - $54.95/hour (35 hours/week)
Schedule
- Salary varies depending on relevant experience, geographic location, and weekly hours schedule
- Albany, NY: $35.90 - $46.16/hour (37.5 hours/week)
- Buffalo, Ithaca, Rochester (Pittsford), or Syracuse, NY: $34.74 - $44.67 (38.75 hours/week)
- Downstate NY: $43.96 - $54.95/hour (35 hours/week)
Company Information
Harris Beach Murtha formed in 2025 via the combination of Harris Beach PLLC and Murtha Cullina LLP. A forward-thinking and innovative partnership with the benefit of more than 250 years of combined history, Harris Beach Murtha’s New York roots reach back to 1856 and the firm has had ties to New England since 1936. Harris Beach and Murtha Cullina were separately among the country’s top law firms as ranked by The National Law Journal. Harris Beach Murtha and its subsidiaries have a strong Northeast presence, but a global reach. Clients include Fortune 100 corporations, privately held companies, emerging businesses, public sector entities, tax-exempt organizations and individuals. The firm’s practice areas and industries served span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates. The firm’s lawyers and consultants practice from offices throughout Connecticut in Bantam, Hartford, New Haven and Stamford; New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Long Island and White Plains, as well as in Boston, Massachusetts and Newark, New Jersey. The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach Murtha Cullina PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach Murtha complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.
Contact Information
To apply, please email your resume to resumes@harrisbeachmurtha.com. Harris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period, agencies with an active fee agreement with the firm may reach out to our internal recruitment team at resumes@harrisbeachmurtha.com to inquire about potential collaboration for this position.