Legal Billing Specialist

Job Summary

The Corporate Law Department of Paramount Global is seeking a detail-oriented, organized, and proactive Legal Billing Specialist to join its Legal & Finance Operations team. The Legal Billing Specialist will handle varied responsibilities relating to management of outside counsel (law firms) and other vendors.

Key Responsibilities

• Electronically review and route large volume of invoices for approval in accordance with Paramount Global Law Department billing guidelines
• Approve, adjust, or reject invoices according to guidelines and provide guidance to attorneys regarding outstanding invoices
• Manage portfolio to minimize invoice aging by reviewing and reconciling aging reports monthly
• Liaise with outside counsel firms, in-house attorneys, and intercompany AP departments to ensure payments are released timely
• Communicate with outside counsel regarding billing guideline compliance
• Collect monthly accruals from outside counsel and follow up with non-compliant firms
• Research, identify, and investigate open and unresolved items within SAP
• Assist with processing items outside of the billing system and coordinate manual invoice entry in SAP for payment
• Summarize outcomes, present information, and propose process improvements to senior management
• Participate in cross-training and support team initiatives
• Prepare ad hoc reports, perform system data clean-up, and support process updates
• Collaborate with billing system vendors and vendor setup teams for law firm onboarding
• Aggregate and manipulate data in Excel to support billing operations and reporting
• Participate in team meetings and contribute to operational improvements
• Support additional billing and finance-related responsibilities as needed

Preferred Qualifications

• 5+ years of legal billing or e-billing experience
• Strong understanding of the end-to-end invoice lifecycle including work in progress, invoicing, accounts payable, and accounts receivable
• Experience with SAP or Oracle ERP systems
• Advanced Microsoft Excel and Outlook skills including filtering, reporting, and pivot tables
• Experience supporting a law firm or professional services organization
• Strong communication and stakeholder management skills
• Strong attention to detail and problem-solving abilities
• Professional and proactive approach to work
• Ability to learn new systems and processes quickly

Compensation

Pay Rate: $32.00 - $37.00/hour

Requisition ID

PMOUNTJP00001172