Legal Billing Specialist

About the role

The firm is seeking an E-Billing Specialist to join their finance team in Denver. This role is ideal for a billing professional with legal industry experience looking to take ownership of the e-billing process and contribute to operational efficiency and client satisfaction.

Responsibilities

• E-Billing Submission & Processing
• Submit invoices via client e-billing platforms in accordance with outside counsel guidelines (OCGs)
• Ensure invoice accuracy, proper formatting (e.g., LEDES), and supporting documentation
• Track invoices from submission through acceptance
• Compliance & Rule Management
• Maintain and apply billing rules and client-specific guidelines
• Partner with internal teams to ensure adherence and improve first-pass acceptance rates
• Resolve compliance issues related to timekeeper coding, narratives, and documentation
• Rejections, Appeals & Issue Resolution
• Investigate and resolve invoice rejections, short pays, and errors
• Prepare and submit appeals for denied or reduced invoices
• Communicate trends and recommend process improvements
• Client & Matter Maintenance
• Maintain accurate client/matter data in billing platforms
• Update billing rates and coordinate with attorneys and clients as needed
• Ensure accurate contact and submission details to support successful billing
• Reporting & Analysis
• Track key billing metrics, including rejections, aging, and acceptance rates
• Generate reports and provide insights to improve billing efficiency
• Invoice Delivery & Communication
• Distribute invoices via email systems (e.g., BillBlast)
• Ensure successful delivery and maintain accurate client contact records
• Budgeting & Accrual Support
• Assist with matter budgets and accrual submissions
• Track and resolve budget-related rejections

Qualifications

• High school diploma or equivalent
• 3+ years of legal billing, finance, or e-billing experience
• Hands-on experience with e-billing platforms and LEDES formats
• Strong attention to detail and problem-solving skills
• Proficiency in Microsoft Excel and Word
• Excellent communication and collaboration abilities

Preferred Experience

• With Aderant Expert and/or BillBlast
• Associate's degree in Accounting or related field
• Knowledge of legal billing structures and accounting principles

Work Environment

Hybrid schedule (minimum 2 days onsite in Denver office)

Standard business hours, Monday-Friday

Occasional overtime may be required

Remote work must be conducted from a secure home office