Legal Billing & Collections Specialist

Fort Lauderdale, FL | Full-Time | Onsite | Exempt | $60,000–$70,000 Mayersohn Law Group, P.A. is hiring a Senior Legal Billing & Collections Specialist for our Fort Lauderdale office. This is a full-time, onsite opportunity for an experienced law firm billing professional with strong Clio billing, legal collections, accounts receivable, and end-to-end billing-cycle experience. The person in this role will take ownership of the billing process—from reviewing time entries and preparing pre-bills through invoice delivery, payment processing, trust/retainer monitoring, collections follow-up, reporting, and reconciliation. The ideal candidate is highly organized, financially detail-oriented, and comfortable working independently in a deadline-driven law firm environment. You should be confident communicating with attorneys, staff, and clients; resolving billing discrepancies; managing sensitive collection matters professionally; and ensuring invoices are accurate, timely, and client-ready. Position Summary As the Senior Legal Billing & Collections Specialist, you will support the firm's financial operations by ensuring accurate billing, timely invoice delivery, prompt payment processing, consistent collections activity, and reliable financial records. This role is ideal for someone who understands that billing is more than administrative work—it directly supports client service, cash flow, attorney productivity, and the firm's ability to deliver excellent legal representation. What You'll Do Own the full legal billing cycle, from daily time-entry review through invoicing, payment application, collections, reporting, and reconciliationReview attorney and legal-staff time entries for accuracy, completeness, grammar, spelling, clarity, and client-friendly descriptionsCommunicate with attorneys and staff to obtain timely time-entry corrections and support compliance with billing expectationsGenerate, review, revise, and finalize pre-bills and invoices in ClioEnsure invoices comply with firm billing requirements and are issued at least every two weeksTrack invoice delivery and confirm receipt by the appropriate client contact, insurer, carrier, or responsible partyProcess client payments received by credit card, check, wire transfer, and other approved methodsMonitor accounts receivable, aging reports, outstanding balances, retainer balances, and trust-account activityPost and track trust and retainer transactions in accordance with applicable trust-accounting proceduresConduct professional, organized, and persistent legal collections follow-up while protecting client relationshipsRespond to client billing inquiries, investigate discrepancies, and resolve disputes efficiently and diplomaticallyHandle payment disputes, chargebacks, refunds, write-offs, adjustments, and related documentation with appropriate approvalSupport monthly billing reports, accounts-receivable reporting, reconciliation, and financial data reviewMaintain accurate, organized, confidential billing and client-account recordsIdentify potential billing issues before invoices are issued and recommend practical solutions What You Bring Required Prior law firm billing experience is requiredPrior legal collections and accounts-receivable experience is requiredWorking knowledge of the Fair Debt Collection Practices Act (FDCPA) and professional collection practicesHands-on experience using Clio for legal billing, invoicing, payment processing, or matter/account managementExperience managing the end-to-end legal billing cycle, including time-entry review, pre-bills, invoice generation, payment posting, collections, and reportingUnderstanding of basic accounting principles, accounts receivable, reconciliations, and law firm financial workflowsFamiliarity with trust accounting and retainer-balance monitoringStrong proficiency with Microsoft Office, particularly Excel, Outlook, and WordExcellent attention to detail, accuracy, written communication, and follow-throughAbility to prioritize multiple tasks, work independently, meet recurring billing deadlines, and maintain confidentialityProfessional, tactful, ethical, and solution-oriented approach to client communications and collections Preferred Experience in a litigation-focused law firmExperience working with high-volume billing, retainers, trust accounts, or complex client-payment arrangementsExperience preparing accounts-receivable aging reports and supporting month-end reconciliationFamiliarity with additional legal billing, timekeeping, accounting, or practice-management softwareExperience supporting billing processes across multiple legal practice areas Compensation & Benefits Salary: $60,000–$70,000 annually, depending on relevant legal billing, Clio, collections, and law firm experienceMedical, dental, and vision insurance401(k) participation10 days of paid time offPaid holidaysStable, professional, team-oriented law firm environmentOpportunity to contribute directly to the systems, financial operations, and continued growth of an established South Florida litigation firm Why Mayersohn Law Group? At Mayersohn Law Group, billing and collections are treated as mission-critical functions—not an afterthought. We provide clear processes, established systems, and leadership that values accuracy, accountability, sound judgment, and timely execution. MLG is an AV-rated and NAMWOLF-certified South Florida law firm serving clients in Criminal Law, Family Law, Real Estate, and Commercial Litigation. Founded by Leah Mayersohn, a former prosecutor and seasoned trial attorney, the firm is known for determined advocacy, practical judgment, and a high standard of client service. Our mission is simple: Relentless where it matters. Deliberate at every turn. Our PATHS values guide how we work: Purposeful: Every action is intentional and moves the matter forward.Accountable: We take ownership from intake through resolution.Trustworthy: We handle every matter with discretion and care.Honest: We communicate clearly, directly, and truthfully.Strategic: We apply sound judgment and practical thinking to every matter. We are looking for a billing professional who takes ownership, communicates clearly, protects confidentiality, follows through consistently, and brings a high standard of accuracy to every stage of the billing and collections process.