Legal Assistant – Title / First Legal

What You’ll Do (Key Responsibilities)

• Oversee Assignments: Manage the complete lifecycle of Assignments of Mortgage (AOM), from initial intake through final recordation.
• Cook Document Filings: Record and track Lis Pendens, Title Order Instruments, and other critical real estate paperwork.
• Review Legal Descriptions: Facilitate formal approvals and guarantee flawless submissions to county and state agencies.
• Monitor Title Schedules: Keep track of production timelines, follow up on outstanding files, and request title gap searches.
• Update System Data: Ensure accurate, up-to-date information within Perfect Practice and various client portals (ICE, Tempo, ADR).
• Provide Legal Team Support: Help assemble and file complaint/summons packages under demanding deadlines, and assist Title Examiners and Legal Assistants with document retrieval.
• Manage Communication: Handle shared departmental email accounts with timely and professional correspondence.

What You Bring (Qualifications)

• Professional Background: 2–4 years of experience as a Legal Assistant or Paralegal (a background in foreclosure, creditor rights, or real estate litigation is highly advantageous).
• Technical Aptitude: Strong proficiency in MS Office; familiarity with Perfect Practice, ICE, Tempo, or ADR is a definite plus.
• Core Attributes: Exceptional attention to detail, strong multitasking abilities, and the capacity to meet strict deadlines in a fast-paced environment.
• Educational Background: High school diploma required; an Associate’s or Bachelor’s degree is preferred.

Position Details

• Full-time, Monday through Friday, onsite position.