Legal Assistant Senior

About the role

Provides secretarial/paralegal assistance to agency executives in legal environments who have complex program or operational responsibilities. Performs research, management, and case investigative work.

Responsibilities

• Drafts affidavits, pleadings, briefs and interrogatories
• Prepares exhibit books
• Reads and summarizes depositions for trial use
• Responds to plaintiff's discovery requests
• Interviews witnesses and defendants to prepare for trial
• Uses word processing system to key, proofread and edit letters, memoranda, briefs, pleadings, expense, travel and miscellaneous forms from handwritten drafts, dictation and typed drafts
• Takes and transcribes legal dictation
• Types routine correspondence
• Answers telephone, takes messages, directs calls, receives clients and distributes deliveries
• Performs other assigned duties such as mail, creating case files and filing, completing and maintaining forms, and making travel arrangements

Qualifications

• Considerable knowledge of the State and/or federal court systems
• Considerable knowledge of legal case management and litigation support techniques
• Considerable knowledge of legal terminology
• Office/administrative management ability with a variety of clerical/administrative duties
• Ability to use word processing software/systems
• Paralegal training or experience

Required Skills

• Ability to draft letters and memos
• Skill in scanning documents
• Experience with document preparation (briefs and complaints)
• Knowledge of e-filing procedures and packaging/mailing
• Ability to schedule and manage meetings via Zoom and Teams
• Proficiency in maintaining calendars
• Capacity to handle confidential information
• Skill in screening and routing calls

Desired Skills

• Transcribes or types legal dictation with accuracy and attention to detail
• Prepares standard legal forms in compliance with established requirements
• Reviews and proofreads legal briefs, pleadings, transcriptions, and citations for accuracy and clarity
• Verifies the accuracy and completeness of citations and references
• Drafts and formats correspondence and other written materials
• Maintains confidential case files, follow-up records, and other essential legal documentation
• Learns and applies various electronic, manual, and computerized information systems used by the agency, office, or related units
• Prepares and formats legal documents in accordance with established standards and guidelines
• Scans and organizes documents for electronic and physical filing
• Schedules appointments and coordinates meeting logistics
• Manages and maintains calendars to ensure accurate scheduling and timely reminders

Schedule

• Work Hours: 9:00 AM to 5:00 PM
• Lunch hour (unpaid): 1 hr

Additional Information

• Dress Code: Business Casual
• Parking: yes