Legal Assistant/Secretary (Personal Injury, Civil Litigation)

Position Summary

Join our team at Wolcott Rivers Gates as a Legal Assistant supporting our Personal Injury team. A Legal Assistant provides comprehensive administrative support and assists with case management from initial consultation through final disposition. The ideal candidate is detail-oriented, organized, self-motivated, and has excellent written and verbal communication skills, along with exceptional interpersonal skills. The right candidate will be a self-starter who takes initiative, learns quickly, and is able to work independently with minimal supervision.

What does someone in this role do?

A Legal Assistant works closely with attorneys, paralegals, and other team members to support case management, administrative operations, and client service excellence.

Primary Responsibilities Include

• Professional Communication & Client Support
  • Communicating with clients, medical providers, experts, opposing counsel, insurance adjusters, and court personnel
  • Assisting with consultations and client intake
  • Providing general client services and updates
• Administrative & Calendar Management
  • Coordinating schedules among meeting participants
  • Managing attorney calendars and providing reminders for deadlines and court dates
  • Keeping the attorney organized, prepared, and on time for meetings, hearings, and appearances
• Case Management & File Maintenance
  • Maintaining organized electronic and hard-copy case files
  • Tracking case status, deadlines, and tasks in case management software
  • Assisting with basic computer tasks and navigation of legal software/systems
• Document Preparation & Legal Support
  • Preparing, drafting, filing, and serving legal documents
  • Typing, transcribing, and formatting handwritten or dictated notes, letters, time entries, cover letters, and other documents
  • Organizing documents and preparing attorneys for depositions, trials, mediations, and court appearances
• Billing & Administrative Tasks
  • Tracking and entering billable hours
  • Assisting with billing and invoicing
  • Completing other ad-hoc duties as assigned

What makes someone successful in this role?

• Manages multiple priorities with ease across a full caseload
• Tech-savvy with a passion for learning new systems and tools
• Takes pride in accurate, error-free work
• Brings a positive, can-do attitude to the team
• Self-motivated with a genuine interest in continuous learning
• Team player who enjoys pitching in whenever asked and being a reliable source of support for the team
• Reliable and consistent, both in attendance and in delivering quality work
• Able to work independently and collaboratively in a fast-paced team environment
• Maintains professional demeanor and confidentiality

Qualifications

• Familiarity with discovery processes, including Requests for Production, Interrogatories, Subpoenas, and medical authorizations
• Working knowledge of Virginia litigation processes, court procedures, and e-filing systems
• Strong proficiency in Microsoft Word, Outlook, Excel, and Adobe Acrobat
• Comfortable learning new technology platforms
• Exceptional drafting, attention to detail, and proofreading skills
• Ability to type a minimum of 50 words per minute (60+ wpm preferred)

Experience

• Minimum of 2–3 years of experience as a legal assistant/secretary in personal injury, civil litigation, or insurance defense (Required)
• Bachelor's Degree, Paralegal certificate, or equivalent combined education and experience (Required)
• Notary Public certification (Preferred)

Pay

Compensation Range: $45,000 - $60,000 per year commensurate with experience and qualifications.