Legal Assistant / Secretary at Advatix, Inc.

Job Location: Tampa, FL

Salary: $75k base salary plus bonuses and room for growth/advancement.

About The Firm

We are an AV Preeminent-rated Florida Defense Firm handling litigation and appeals in all Florida state and federal courts. With over 35 attorneys across 6 offices, we serve clients throughout the State of Florida. The attorneys are committed to providing exceptional legal services, and they have the experience, resources, credentials, and credibility necessary to assist their clients in achieving their desired results.

Responsibilities

• Maintain attorney's calendars, ensuring deadlines and events are appropriately calendared and met.
• Schedule appointments, depositions, meetings, inspections, hearings, etc., and keep appointment calendars for the candidate’s team of attorneys.
• Assist attorneys in drafting, proofreading, redacting, and editing various documents and contracts for correct spelling, grammar, punctuation, format, and content.
• Manage billing for assigned attorneys (time entry, pre-bills, invoicing) and ensure compliance with client billing guidelines.
• Handle incoming invoices from vendors, experts, and other third parties for services rendered to the firm on behalf of our clients.
• Submit New Case Assignments, Conflict Checks, and manage other matter-related updates.
• Submit and prepare files for closure.
• Answer telephone and routine questions from clients and team members and/or route calls to appropriate staff members.
• Assist with the organization of client materials and attorney work product.
• Handle court filings and submissions through the Florida E-Filing Portal, E-Courtesy, E-Service, JAWS, CM/ECF, and services and submissions to opposing counsel.
• Manage Case Glide, Acuity, Legal Tracker, and other litigation management portals to update clients.
• Efficiently and thoroughly understand how to use all necessary Firm software.
• Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, etc.

Requirements

• High school diploma from an accredited institution.
• 3 years of prior Insurance Defense experience in the areas of medical malpractice and healthcare defense.
• Insurance defense or medical malpractice defense experience.

Skills & Abilities

• Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
• Communication: Possess excellent verbal and written communication skills.
• Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
• Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
• Professionalism: Tactfully approach others; treat others with respect; react well under pressure.
• Teamwork: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
• Technical Skills: Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer.

Benefits

• Comprehensive benefits package including medical, dental, and vision benefits.
• Paid time off and paid holidays.
• 401(k) and profit sharing.
• Life insurance and short-term disability.
• Optional benefits such as critical care, accident and hospital indemnity insurance, life insurance for dependents.
• Monthly employee appreciation events.