Legal Assistant - Probate and Elder Law

Anniston, AL | Full-Time | In-Office Helping families through life's important transitions with clarity, care, and confidence. If you have probate experience and like keeping processes moving, this role puts your organization and care for clients to work every day. Miller Estate and Elder Law is an estate planning, probate, and long term care planning law firm dedicated to helping individuals and families protect what matters most. We support clients who are thoughtfully planning for the future, as well as those navigating urgent Medicaid and nursing home matters. Clients consistently share positive feedback because we listen closely, explain clearly, and follow through. This is a long-term, full-time role in our Anniston office for someone who wants to grow with a collaborative, respectful, and professional team. About The Role This role is the hub of our Anniston office. You will handle probate and estate administration paperwork, meet with prospective probate and Medicaid clients, and coordinate estate planning, probate, and Medicaid files from intake through signing. You will work closely with our paralegal in the Birmingham office, making sure he has everything he needs to draft, and with the attorney to keep every file moving. Key Responsibilities Draft probate and estate administration documents, file with the probate court, and track court deadlinesCoordinate estate planning, probate, and Medicaid files so every matter moves through the pipeline on timeAct as liaison between the attorney and the Birmingham paralegal, making sure all client information is gathered before drafting beginsMeet with prospective clients for probate and Medicaid consultationsCoordinate and take part in signing meetings, including serving as notary or witnessDraft select estate planning documents, including powers of attorney, advance directives, deeds, wills, and trustsGather client financial records for Medicaid applications and follow up on missing itemsHelp fund trusts by recording deeds and sending beneficiary designation and account retitling lettersOpen, scan, and close files in Clio, maintain the attorney's deadline calendar, and assist with billing as needed Requirements Experience and background: High school diploma or equivalent required; paralegal certificate not required1 to 3 years of probate or estate administration experience as a legal assistant or paralegal required; estate planning or Medicaid experience is a plusFamiliarity with Alabama probate court forms and procedures preferredStrong Microsoft Word skills, typing accuracy, and proofreadingExperience with Clio, Lawmatics, or WealthDocx is helpful, and training will be provided Must-haves: Alabama Notary certification preferred, or willingness to obtain with firm supportAbility to manage multiple matters and shifting priorities effectivelyProfessional phone presence and clear, compassionate communication with clientsComfortable meeting with prospective clients and families, often during difficult timesDependable, well organized, and committed to confidentiality Why This Role Stands Out Meaningful work helping families during important and often emotional life transitionsA firm known for excellent client service and strong client feedbackCollaborative, respectful, and professional office cultureTraining provided on the firm's legal and drafting softwareRoom for growth with a supportive team Benefits Compensation and Benefits Salary: $50,000 to $55,000, commensurate with experienceRetirement plan launching this yearFree parking and reimbursement for travel and expensesPaid holidays, paid time off, and sick time How To Apply Please submit your resume for consideration. Please no direct or agency inquiries. Equal Opportunity Employer Miller Estate and Elder Law is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other status protected by law.