Legal Assistant - Practice Support

Responsibilities

• Provide legal and administrative support to attorneys and paralegals across multiple practice groups based on coverage and workload needs.
• Prepare, format, proofread, and revise legal documents, correspondence, transmittal letters, and other materials.
• Maintain and organize physical and electronic client and matter files.
• Absorb and coordinate with clients, financial institutions, title companies, and other parties for commercial and residential loan closing matters, including reviewing documents for completeness and accuracy.
• Absorb and assist with litigation matters, including document preparation, filing, and case file management.
• Cook up and coordinate meetings, appointments, and other scheduling needs.
• Communicate professionally with clients, opposing counsel, financial institutions, title companies, and other external parties.
• Enter attorney time and billing information and assist with related billing and invoicing tasks as needed.
• Perform document management, scanning, copying, electronic filing, and other administrative functions.
• Provide front desk coverage as needed, including answering and directing incoming calls and greeting visitors.
• Assist with special projects and other administrative assignments based on departmental and Firm needs.

Qualifications

• 2+ years of legal assistant or comparable law firm experience.
• Bachelor’s degree preferred, but not required.
• Experience supporting commercial and residential loan closings and litigation matters strongly preferred.
• Proficiency in Microsoft Word, Outlook, and Excel; experience with legal document management and practice management systems preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and transition effectively between attorneys, assignments, and practice areas.
• Ability to work independently while collaborating effectively as part of a team.
• Professional judgment, discretion, and a strong client-service orientation.