Legal Assistant/Paralegal - NY 0320

Duties And Responsibilities

• Provide legal administrative support to attorneys.
• Aid in practice group billing and invoicing.
• Handle general correspondence.
• Assist with due diligence as requested.
• File of both physical and electronic documents.
• Take client calls, connecting all incoming calls, including initial screening for potential clients.
• Responsible for all aspects of client intake including collection of all pertinent information, file opening, engagement documents, etc.
• Schedule and coordinate meetings including videoconferences, and conference calls.
• Manage attorneys’ contacts, schedule, and calendar.
• Track due dates and deadlines.
• Enter time for timekeepers and print reports as requested.
• Track and record own billable and non-billable time as applicable.
• Create, revise, and format legal documents.
• Prepare closing binders via iManage, as well as physical binders.
• Process expense reports.
• Process check requests for vendor costs and trust disbursements.
• Find and retrieve information from files.
• Aid in follow up on AR collection.
• Assist attorneys in preparation for meetings.
• Maintain confidentiality of client information.
• Coordinate projects and daily department functions.
• Provide excellent customer service to all clients both over the phone and via email.
• Update and track cases via excel sheet.
• Aid in preparation and management of real estate transactions, including acquisitions, sales, lease transactions, loan transactions and corporate matters.
• Identify which documents are necessary for closing and generate same with limited oversight.
• Facilitate communication between the attorneys for buyers and sellers, clients, lenders and other parties involved in the transactions.
• Attend closing with attorney when necessary.
• Prepare signature pages for all deal documents.
• Prepare and maintain closing checklists.
• Manage information through various firm databases, including but not limited to MS Teams, Word, Excel, iManage, and other platforms.
• Other duties as assigned.

Qualifications

• Minimum of three years’ experience working in a law firm environment, preferably working with commercial real estate attorneys.
• P roficient in most current versions of MS Office including proficiency in Word, Excel and PowerPoint, preferred.

Benefits

• Heavily subsidized health insurance premiums.
• Firm paid HSA contributions ranging from $600 and $1,200 annually.
• Firm pays 100% of employee only premium for dental and vision insurance and provides inexpensive options for dependents.
• Tax advantaged account options like Flexible Spending Accounts and Dependent Care Accounts.
• Life Insurance, paid by the Firm.
• Long-Term Disability Insurance, paid by the Firm.
• Employee Assistance Program (EAP).
• 11 paid holidays (in 2026).
• Generous PTO for full-time employees.
• Traditional and Roth 401(k) options from day one. Eligible for discretionary Firm matching contribution.

Pay

The expected salary range for this position is between $80,000 and $100,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

Schedule

N/A

Skills

• Proactive attitude.
• Exceptional organizational skills.
• Keen attention to detail.
• Ability to excel in a high-volume, fast-paced environment.