Legal Assistant - Litigation

Responsibilities

• Aid in editing and proofreading correspondence, contracts, agreements, and other complex documents.
• Prepare, submit, and maintain weekly time records.
• Set up, maintain, and keep files current, including classifying, arranging, filing, and storing information.
• E-file documents in state and federal courts, and other applicable agencies.
• Maintain daily workflow, prioritize tasks, and manage projects to meet deadlines. This includes scheduling meetings, managing calendars, processing expense reimbursements, and communicating with clients and attorneys.
• Act as a liaison between attorneys and various office departments, ensuring smooth communication and collaboration.
• Provide excellent client service by greeting guests, scheduling meetings, and supporting clients.
• Support attorneys by proactively addressing their needs and responding to requests with urgency.
• Demonstrate flexibility and the ability to handle multiple priorities simultaneously.
• Assist in managing client contacts, emails, and print documents, as well as processing incoming mail.
• Communicate clearly and professionally in a concise manner.

Qualifications

• 3+ years of legal administrative support experience is preferred.
• Familiarity with general processes, systems, and methods of mid-to-large-sized firms.
• Effective communication skills, both oral and written.
• Proficiency in software systems such as Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Kofax), DMS/iManage Desksite, Aderant, LMS+, Workshare Compare.
• Strong organizational and multitasking abilities.
• The ability to build and maintain positive relationships with attorneys, clients, and colleagues.
• A high level of attention to detail in proofreading documents.
• Creativity and the ability to work independently.
• Exceptional organizational skills and a strong work ethic.