Legal Assistant - Litigation

About the role

We are seeking a Litigation Legal Assistant to manage day-to-day administrative needs effectively and efficiently in our fast-paced environment. The successful candidate will be a proactive professional with exceptional organizational skills, excellent written and oral communication abilities, and the ability to exercise the utmost discretion. This role supports a busy team of professionals in a uniquely positive office culture.

Responsibilities

• Actively manage complex schedules, agendas, Zoom meetings, calendars, travel, contact lists, and files.
• Compose memos, letters, business agreements, closing documents, and other correspondence for internal and external audiences.
• Perform a variety of administrative functions, including opening new matters and conflicts checks.
• Manage proforma and billing activities for attorneys, working closely with the finance department.
• Collaborate effectively with assigned professionals to keep them informed of upcoming commitments, schedule changes, and preparation needs for meetings.
• Manage day-to-day workflow while juggling multiple priorities simultaneously.
• Calendar court deadlines on attorneys’ calendars and the firm’s Case Management system.
• Prepare filings with state and federal courts and agencies.
• Prepare presentation materials for meetings using MS PowerPoint, Word, and Excel.
• Handle attorney annual license renewals and monitor attorney annual CLE compliance with regulatory authorities.
• Quickly identify, prioritize, and resolve problems of varying nature with minimal direction.

Requirements

• 3+ years of litigation experience.
• Tenacious in meeting deadlines with a strong sense of timeliness, decision-making, and self-management discipline.
• Technologically savvy with expert knowledge of Microsoft Office Suite 365.
• Excellent written and verbal communication skills.
• Superior interpersonal skills and the ability to collaborate effectively with employees at all levels and clients.
• Ability to work discretely with confidential information.
• Proactive, accountable, and possessing excellent judgment.
• Detail-oriented with the ability to work in a fast-paced environment while minimizing errors.
• Adaptable to change and able to remain calm under pressure.

Office Setting

• Computer-based work.
• Ability to lift, push, and pull up to 15 lbs.
• Sit/stand for extended periods of time.
• Reliable in-office attendance with a hybrid work environment (four days in the office – Wednesday anchor day).

Benefits

• Excellent medical, dental, and vision insurance.
• Group life and disability insurance.
• Financial wellness program.
• 401K employer match and profit sharing.
• 23 days PTO in the first year of employment.
• 11 paid holidays.
• Paid parental leave.
• Mobile data reimbursement.
• Free parking.