Legal Assistant III

Supervisory Organization: Deputy General Counsel | Location: DALLAS, TX 75202 (1401 PACIFIC AVE) | FLSA: Non-Exempt

About the role

Performs a variety of legal administrative and clerical functions for the Legal Department under minimum supervision.

Responsibilities

• Receives assignments with due dates and general instruction.
• Supports the entire Legal Department including litigation, contracts, procurement, real estate, labor and employment, and open records.
• Performs administrative special projects, creates reports, spreadsheets, etc. as required.
• Types and edits written and recorded materials and court pleadings.
• Maintains calendars and case management system for DART attorneys.
• Copies, assembles, mails, and files written and recorded materials including trial and administrative records for appeals and hearings.
• Organizes workflow and prioritizes and monitors court calendars and dockets.
• Performs legal assistant, secretarial, and clerical services dealing with sensitive or confidential matters related to various DART departments and works with other staff outside the Department.
• Answers incoming calls and maintains message system; responds to routine inquiries and refers more difficult matters to appropriate personnel.
• Maintains files as necessary.
• Provides legal assistant assistance to attorneys and paralegals as requested, including correspondence, file maintenance, answering telephones, distributing mail, and reception of visitors.
• Performs other related duties as assigned.

Requirements

• Associate’s degree from an accredited college or university in Business Administration, Legal studies, or related field.
• Six years of specialized legal secretary training and experience, including a minimum of three years in litigation.
• Preferred areas of experience: public employer, labor and employment, real estate, open records, civil government, contracts, procurement, and torts.
• Proficient using Microsoft software applications such as Word, Excel, PowerPoint, and the entire Windows Office Suite.
• Adept at case/litigation management software and workflow software.
• Knowledgeable of electronic mail systems, preferably Microsoft Outlook.
• Ability to type 40 words per minute.
• Proficient with office equipment such as copier, scanner, typewriter, recording devices, calculator, facsimile, postage meters, CD/DVD duplication, binding, hole punch, and audio/visual equipment.

Skills

• Organized and self-motivated, working with minimal supervision.
• Strong interpersonal skills to effectively communicate with all levels of supervisory and non-supervisory employees, outside counsel, government entities, the community, and others both inside and outside of DART.
• Dedicated to meeting the expectations and requirements of internal and external customers; uses customer feedback for improvements.
• Ability to marshal resources (people, funding, material, support) to accomplish goals; orchestrates multiple activities effectively.
• Strong time management; values time and concentrates efforts on important priorities.
• Action-oriented with energy for challenging tasks; seizes opportunities with minimal planning.
• Uses rigorous logic to solve difficult problems; excellent at honest analysis and looks beyond the obvious.
• Ability to write clearly and succinctly in various communication settings; gets messages across effectively.
• Quick learner of technical skills and knowledge; good at learning new industry, company, product, or technical information.

Pay

Pay Range: $43,902.00 - $72,438.00

Working Conditions

• Works in an environment with minimal exposure to dust, noise, or temperature.
• May be moderately exposed to unpleasant working conditions (dust, noise, temperature, weather, petroleum products, and chemicals) while visiting DART's operating facilities, assuming all safety policies and procedures are followed.