Legal Assistant II

Summary The Legal Assistant II provides administrative, operational, and document management support to the Legal Department and External Affairs function. This role supports the General Counsel by coordinating schedules, managing records, maintaining departmental documentation, processing invoices, supporting communications, and assisting with legal and business operations activities. The position serves as a key administrative resource for the Legal & External Affairs Team and may support community engagement, government affairs, public affairs, compliance, and external stakeholder initiatives as assigned. This role requires strong organizational skills, attention to detail, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced manufacturing environment. Responsibilities Provide administrative support to the General Counsel, including calendar management, meeting coordination, travel arrangements, and schedulingServe as a primary administrative contact for the Legal & External Affairs Team and assist with internal and external communicationsCoordinate meetings, presentations, training sessions, and event logistics for the Legal and External Affairs functionsOrder and maintain office supplies and support departmental operational needsOrganize, maintain, and manage departmental records, correspondence, files, and documentation within company document management systems and shared drivesMaintain legal, compliance, and business records in accordance with company retention requirementsAssist with document preparation, formatting, review coordination, routing, and record managementCoordinate communications and document exchanges with outside counsel, consultants, government agencies, and external stakeholdersTrack legal matters, contract status, compliance activities, and departmental projects through spreadsheets, logs, and reporting toolsProcess team invoices, support budget tracking activities, coordinate with Finance, and assist with outside counsel billing administrationMaintain departmental spreadsheets, reports, trackers, and operational records to support legal and business activitiesConduct administrative and operational research to support departmental initiatives, projects, and business needsAssist with compliance, contract administration, public affairs, and external affairs activities as assignedSupport community engagement initiatives, stakeholder meetings, workforce development partnerships, and government affairs activities as requestedMaintain confidentiality and appropriately handle sensitive legal, business, personnel, and company informationExercise sound judgment and proactively resolve administrative and operational issues with minimal supervisionMaintain regular and reliable on-site attendanceMaintain cleanliness at work-site in accordance with 5S3R Standards (Sort, Set in Order, Shine, Standardize, Sustain; Right Location, Right Quantity, Right Container)Perform other duties as assigned Qualifications High school diploma or GED requiredAssociate degree in Business Administration, Legal Studies, Communications, Public Administration, Office Administration, or a related field preferredLegal Assistant/Paralegal Certificate, Administrative Assistant Certificate, or related professional certification is a plusDemonstrated reliable work history and consistent attendance in prior employment Experience 2+ years of experience in an administrative, executive assistant, legal assistant, office management, compliance support, or related role requiredExperience supporting senior leaders, attorneys, executives, or business leaders preferredExperience in a corporate, manufacturing, government, legal, or professional services environment preferredExperience processing invoices, maintaining records, coordinating schedules, and managing confidential information preferredExperience supporting legal, compliance, public affairs, community engagement, or government affairs functions is a plus Sponsorship This position is not eligible for employment-based visa sponsorship, now or in the future. Candidates must possess current, unrestricted authorization to work in the United States. Skills Strong organizational, prioritization, and multitasking skillsExcellent written and verbal communication skillsStrong attention to detail and follow-throughAbility to maintain confidentiality and handle sensitive information with discretionAbility to work independently and proactively manage competing prioritiesStrong administrative, document management, and recordkeeping skillsAbility to process invoices, track expenditures, and coordinate with Finance departmentsProficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and TeamsAbility to develop and maintain spreadsheets, trackers, reports, and filing systemsStrong interpersonal skills and ability to communicate effectively with internal and external stakeholdersAdaptability and willingness to learn new systems, processes, and responsibilitiesAbility to exercise sound judgment and operate effectively with limited direction Physical Requirements Sit and work at a computer for prolonged periodsUse hands and fingers to operate computers, office equipment, and communication devicesOccasionally stand, walk, bend, reach, and move throughout office and operational areasOccasionally handle or move office materials, files, records, and supplies, with or without reasonable accommodationTravel between meeting locations and company facilities as needed Work Environment Primarily office-based environment within a manufacturing facilityFrequent use of computers, document management systems, communication platforms, and office equipmentRegular interaction with attorneys, executives, employees, outside counsel, government agencies, consultants, and external stakeholdersExposure to confidential legal, financial, business, and personnel information requiring a high level of discretionOccasional exposure to operational or manufacturing environments requiring adherence to company safety policies and PPE requirementsMay require flexibility in schedule to support business needs, meetings, executive activities, or departmental projects HLBMA LLC is an Equal Employment Opportunity (EEO) employer that values the diversity of its workforce.