LEGAL ASSISTANT II

About the role

The purpose of this position is to perform specialized clerical and administrative tasks in support of assigned attorneys.

Responsibilities

• Provides litigation support for assigned attorneys; assembles motions, briefs, exhibits, pleadings, and related items according to proper formats as established by the courts; schedules depositions and special master hearings; prepares and maintains pleading index on ongoing litigation files; prepares documents and files in response to discovery motions; generates subpoenas and sends certified mail or arranges for hand delivery; and monitors court calendars and ensures adherence to critical dates for filings and discovery.
• Drafts complex legal documents, including briefs, motions, revocations, accusations, contempt’s, affidavits, interpleaders, pre-trial orders, warranty deeds, quitclaim deeds, lis pendens, support petitions, pleadings, condemnations, nuisance abatements, lease agreements, bankruptcy pleadings, or other legal documents.
• Serves as liaison and point of contact for employees, attorneys, officials, and citizens for legal matters; receives, date stamps, and disburses hand-delivered and special delivery documents; and accepts service of process on behalf of assigned unit.
• Prepares and processes a variety of legal and court documents and information; gathers, transcribes, composes, drafts, amends, types, reviews, and submits accusations, witness lists, bond forfeitures, rule nisi, dismissals, motions, and other documentation to appropriate personnel and parties.
• Provides legal assistance to assigned attorneys; assembles motions and prepares documents according to guidelines; drafts and files legal documents; assists attorneys with case planning and development; gathers and organizes case information; redacts written discovery.
• Attends court to provide assistance to attorneys; updates court calendar; obtains and processes new applications; closes calendar after court; updates case system; uploads supporting documents; closes discovery.
• Monitors, tracks, and maintains documentation and information regarding cases, status of cases, hearings, amendments to court rules, case law, etc.; tracks court documents, filings, and scheduling; follows-up on docket entries, opinions, appeals, criminal complaints, warrants, etc.; conducts preliminary case research and runs criminal histories; forwards documentation and information to appropriate personnel; and compiles statistics and prepares related reports.
• Distributes documentation between department/staff members and internal/external individuals/agencies; distributes/delivers incoming faxes, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; processes outgoing mail; and copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.
• Greets visitors and the general public; provides information/assistance regarding department services, procedures, documentation, or other issues on the phone or in person; distributes forms and documentation; responds to questions or complaints; research