Legal Assistant II

About the role

AmTrust Financial Services, Inc., a fast-growing commercial insurance company, has an immediate need for an in-house legal assistant to work in the Boca Raton, FL office.

Responsibilities

• Provide Legal Assistant support to 2 or more Attorneys.
• Identify and flag critical documents requiring timely responses and associated deadlines to ensure our clients/insureds/Company are protected from sanctions and unnecessary litigation.
• Coordinate/schedule meetings, hearings, appointments, and depositions
• Maintain and manage Attorney calendars avoiding and resolving conflicts.
• Generate draft templates (pleadings, motions, objections, correspondence) for attorney review and approval.
• Assemble medical packets to experts along with itemized schedule of records.
• Document processing (assemble, copy, scan, serve, E-file accordingly)
• Manage and prioritize competing deadlines.
• Communicate with claim partners, clients, witnesses, Court, opposing counsel, vendors, and team members.
• Maintain data integrity in our document management platform supporting our paperless environment (documents, parties, roles/relations, naming conventions)
• Timely transmit and request payments to vendors, experts, etc.
• Knowledge of local Court rules and filing requirements
• Assist Managing Attorney and Manager with special assignments as needed.
• Provide Backup Support When Needed
• Answer inbound main line phone calls and route inquiries to correct team member.
• Greet and manage guests and vendors.
• Retrieve, scan, and route all incoming mail to proper team and Claims.
• Monitor and process office electronic mailbox correspondence.
• Process outbound USPS/FedEx mail
• Provide office support as needed (place tickets for failing equipment, order office supplies, assist peers as needed and during PTO)

Qualifications

• High school diploma or general education degree (GED)
• 2+ years’ Florida workers compensation experience required.
• Prior workers’ compensation experience supporting multiple attorneys and competing deadlines.

Skills

• Ability to type a min. of 70 wpm and must be proficient in Microsoft Office (Word, Excel, Outlook, etc.)
• Organized, self‑motivated, ability to prioritize and work independently.
• Exceptional attention to details and the production of professional work product
• Must possess excellent written and verbal communication skills.
• Work in a team environment with a positive respectful attitude
• Experience with a document management platform (Litify a plus)