Legal Assistant I

Purpose

Provide support and assistance to the paralegals and the manager with day-to-day administrative tasks.

Essential Job Functions And Duties

• Identifies information from contracts and enters in the contracts database
• Prepares summary of contracts (extract) for paralegal review
• Produces general correspondence for the contracts group
• Runs and prepares reports from the database and formats data as requested
• Filingscans, copies, faxes, mails, or otherwise distributes documents for use by contract parties and/or Fund departments. Updates employer files accordingly
• Drafts variance request memos and sends to Trustees. Follows up on Trustee ballots as requested
• Aids in preparation of Trustee reports, including comparing and analyzing reports, identifying discrepancies, researching of issues, data entry, copying, collating
• Maintains contracts database by running reports to identify various processes that need to be completed
• Sets goals and achieve measurable results
• Contributes ideas to plans and achieving department goals
• Exemplifies the Fund’s BETTER Values and Professional Effectiveness Dimensions in contributing to a respectful, trusting, and engaged culture of diversity and inclusion
• Performs other duties as assigned within the scope of responsibilities and requirements of the job
• Performs Essential Job Functions and Duties with or without reasonable accommodation

Essential Qualifications

• Years of Experience and Knowledge: 1 ~ 2 years of related experience minimum
• Working knowledge and experience in administrative tasks

Education, Licenses, and Certifications

• Associate's degree or equivalent work experience required

Skills And Abilities

• Intermediate level Microsoft Office skills (PowerPoint, Word, Outlook, OneNote)
• Intermediate level Microsoft Excel skills
• Basic math skills
• Time management and organizational skills
• Communication skills (verbal and written)
• Detail oriented and multi-tasking skills
• Ability to effectively interact with all levels of employees and management
• Manage competing deadlines and multiple projects

Pay

Salary range for this position: Salary $39,700 to $44,200. Actual base salary may vary based upon, but not limited to: relevant experience, qualifications, expertise, certifications, licenses, education or equivalent work experience, time in role, peer and market data, prior performance, business sector, and geographic location.

Schedule

Work Schedule (may vary to meet business needs): Monday ~ Friday, 7.5 hours per day (37.5 hours per week) Hybrid requiring limited days in office (Oak Brook, Illinois)

Benefits

• Medical
• Dental
• Vision
• Paid Time-Off (PTO)
• Paid Holidays
• 401(k)
• Short- & Long-term Disability
• Pension
• Life
• AD&D
• Flexible Spending Accounts (healthcare & dependent care)
• Commuter Transit
• Tuition Assistance
• Employee Assistance Program (EAP)