Legal Assistant - Greensboro

About the role

Brooks Pierce, a full-service business law firm, with over 125 lawyers and four North Carolina offices, seeks a full-time Legal Assistant for our downtown Greensboro office. This Legal Assistant will support attorneys in a collaborative law firm environment. Many of our Legal Assistants support attorneys across more than one practice area, so this position is well suited for someone who enjoys variety, takes pride in learning new areas of law and procedure, and can adapt to different attorney preferences and client needs. The successful candidate will be highly organized, detail-oriented, responsive, and adaptable, with the ability to manage competing priorities, produce accurate work, and communicate clearly with attorneys, clients, and colleagues. Prior law firm experience is important, but specific practice-area experience is less important than strong legal administrative skills, sound judgment, professionalism, curiosity, flexibility, and a commitment to excellent client service. Responsibilities may vary depending on attorney assignments, practice needs, and client-service demands. This position is primarily in-office in our downtown Greensboro office. After an appropriate introductory period and depending on business needs, up to one remote workday per week may be available. The position requires availability during a set core schedule, with occasional overtime or schedule flexibility as needed.

Responsibilities

• Perform word processing, transcription, drafting, and finalization of correspondence and documents
• Maintain organized electronic and physical files in accordance with firm procedures
• Assist with research, document organization, meeting logistics, and matter-related administrative support
• Complete attorney time entry, client billing, and travel and expense reimbursements
• Assist attorneys with practice-specific tasks
• Manage calendars
• Make travel arrangements
• Assist with special projects (in a variety of practice areas)

Requirements

• Minimum three years of legal assistant, legal secretary, or comparable law firm administrative experience; experience in a mid-to-large sized law firm is preferred
• Demonstrated ability to support multiple attorneys, manage competing deadlines, and communicate clearly about workload and priorities
• Excellent attention to detail
• Strong typing, transcription, proofreading, formatting, and document-production skills; typing test required as part of the hiring process
• Ability and interest to learn new practice areas, procedures, attorney preferences, and client-service expectations
• Sound judgment in determining urgency, asking appropriate follow-up questions, and escalating issues when needed
• Demonstrated professionalism, discretion, and ability to maintain confidential information
• Willingness to work collaboratively and supportively with others
• Clear, concise, and professional communication with attorneys, clients, staff, and outside parties
• Ability to thrive in a fast-paced, deadline-driven environment
• Proficiency with Microsoft Office and PDF editing software
• Experience with law firm billing/time-entry systems (strongly preferred)
• Experience with document management systems (strongly preferred)
• Notary public or willingness to become a notary (strongly preferred)

Benefits

• 401(k) with matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Vision insurance

Schedule

Daily core schedule consisting of 7.5 work hours and a flexible one-hour lunch break, Monday to Friday. Position is primarily in person.