Legal Assistant

Total Wine & More is seeking a Legal Assistant to join our Legal team in our Bethesda, MD office. You will provide administrative and legal support across a variety of corporate, regulatory, licensing, compliance, and litigation-related matters.

Responsibilities

• Support legal matter administration by conducting basic legal, regulatory, licensing, and compliance research; coordinating document collection; maintaining litigation and compliance records; monitoring legal deadlines; and communicating with outside counsel and business partners regarding routine legal requests.
• Maintain legal files, corporate records, matter documentation, and department databases to ensure records are accurate, organized, current, and readily accessible in accordance with established procedures.
• Support licensing and regulatory compliance activities by tracking applications, renewals, filing deadlines, and regulatory notices; preparing required documentation; and coordinating with internal stakeholders, government agencies, and outside partners.
• Prepare, review for completeness, distribute, and maintain routine legal forms, correspondence, agreements, corporate records, certifications, and other legal documents using approved templates and established department processes.
• Implement licensing processes for store operating companies, including tracking applications, renewals, and regulatory submissions.

Requirements

• Bachelor’s degree or equivalent experience.
• 1 year of experience in a legal assistant, junior paralegal, administrative, corporate or law office, records, or related support environment.
• Foundational skills in Microsoft Office, Outlook, Excel, and document management or file tracking.
• Clear written and verbal communication skills with willingness to ask questions and follow direction.
• Ability to work in a fast-paced environment while managing clearly defined tasks and deadlines.
• Ability to collaborate professionally with internal teams, external parties, and government agencies.
• Strong attention to detail and ability to maintain accurate legal files, records, and deadlines.
• Ability to protect confidential information and handle sensitive documents with discretion.

Qualifications

• Certified Paralegal is preferred.

Benefits

• Paid Time Off (PTO).
• Generous store discounts.
• Health care plans (medical, prescription, dental, vision).
• 401(k), HSA, FSA, and pre-tax commuter benefits.
• Disability & life insurance coverage.
• Paid parental leave.
• Pet insurance.
• Critical illness and accident insurance.
• Discounted home and auto insurance.
• College tuition assistance.
• Career development & product training.
• Consumer classes & More!

You will report to the General Counsel. Compensation may vary based on market location, job-related knowledge, skills, and experience. The actual hourly rate will equal or exceed the required minimum wage applicable to the job location.