Legal Assistant

About the role

Thompson and Horton LLP seeks a full-time legal assistant located in Houston to join our team. This position will be responsible for performing a variety of legal administrative tasks to support our attorneys. Candidates must have excellent communication skills, be well organized, and be highly motivated.

Responsibilities

• Answers and directs telephone calls promptly, taking messages and following up when necessary
• Prepares and tracks packages and mail sent using best delivery method
• Calendars applicable deadlines and monitors all attorney calendars daily, while keeping up to date with upcoming deadlines
• Provides files and other materials necessary for any attorney meetings, court appearances, etc.
• Initiates communication with attorneys regarding due date(s) for important assignment(s) and when such assignments will be completed
• Files documents and ensures that all filing is up-to-date and in the appropriate placement
• Assists with document production and files documents with federal and state courts as requested
• Downloads filed documents and exhibits and timely saves them to our document management system
• Creates templates, table of authority/contents upon request
• Coordinates all arrangements for attorney travel (when necessary)
• Prepare and submit expense reports for attorneys
• Assists with billing tasks, including prebill edits
• Inputs time as necessary, with accuracy, and within set deadlines
• Accurately and timely prepares binders for interviews, depositions, hearings, and trial
• Undertakes file management - opening, closing, and retrieval of client files and highly confidential case files under supervision of an attorney
• Prepares formal correspondence and letters on Firm letterhead
• Manages multiple priorities and meets deadlines
• Coordinates conference registrations on as-needed basis

Requirements

• Minimum of 4 years of litigation experience in a legal assistant role
• Working knowledge of: Word, Outlook, Excel, PowerPoint, Adobe
• Excellent verbal, written, and interpersonal communication skills
• Ability to multitask and prioritize tasks effectively

Benefits

• Medical Insurance
• Dental Insurance
• Disability Insurance
• Life Insurance
• 401(k)
• Paid Time Off
• Paid Parking