Legal Assistant

Role Impact

The Legal Assistant provides executive, administrative, and operational support to a corporate Legal Transactions team, helping attorneys and business leaders stay focused on core legal work. This role coordinates executive schedules, travel, financial processing, legal documents, contracts, and team workflows to support accurate and efficient legal operations.

Responsibilities

• Manage calendars, meetings, business travel, itineraries, catering, and reservations, including direct support for 1 VP and 2 GMs.
• Provide administrative and operational support to a 21-member legal team, including executives, attorneys, and legal professionals; coordinate meetings and events for approximately 20–50 participants.
• Prepare, format, edit, track, and maintain legal and commercial contract documents and records; support transactional, corporate, commercial contract, and related transaction work.
• Process expense reports, vendor invoices, journal corrections, electronic billing data, and related accounting workflows; generate reports and data exports as needed.
• Maintain system entries and legal workflows, support outside counsel coordination, and apply continuous improvement/Kaizen practices to improve administrative processes.

Minimum Qualifications

• 2+ years of experience providing C-level executive, executive, or administrative support, including calendar management, scheduling, travel, and event coordination.
• Hands-on experience supporting transactional, corporate, or commercial contract work, including document preparation, formatting, contract administration, and records management.
• Experience with expense and invoice processing and proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and OneNote.

Core Tools & Systems

• Microsoft Office Suite: Outlook, Word, Excel, PowerPoint, OneNote
• Chrome River, Concur, or similar expense management tools
• FCM or similar corporate travel management tools
• TeamConnect and NetDocuments
• SAP-related systems, Collaborati, and Ariba
• Adobe Acrobat Pro, Nitro, DocuSign, and Adobe e-signature tools
• Company-approved artificial intelligence (AI) tools

Preferred Skills

• Experience supporting a law firm, corporate legal department, or in-house legal team.
• English and Japanese bilingual proficiency.
• Strong coordination, learning agility, process improvement, and legal operations skills.