Legal Assistant 1 - Western Region
About the role
This position supports judges, manages records, and helps maintain efficient legal operations at the Department of Human Services, Bureau of Hearings and Appeals. The Legal Assistant 1 ensures appeal files are complete, accurate, and processed correctly, working with legal documents, scheduling, and communication to keep the appeals system running smoothly.
Responsibilities
- Review appeals for procedural compliance and recommend actions based on regulations
- Track timelines, compute and adjust due dates, and monitor deadlines to ensure timely case processing
- Coordinate hearings, notify involved parties, and produce scheduling letters using case management systems
- Prepare legal documents such as subpoenas and orders for judge review and signature
- Maintain organized electronic and physical records with accurate labeling
- Handle legal correspondence, update databases, and file materials in the correct appeal records
Work Schedule
Full-time employment, 37.5 hours per week. Work hours are 8:30 AM to 5:00 PM, Monday through Friday, with a 60-minute lunch.
Telework may be available part-time depending on eligibility, Bureau operational needs, and successful completion of the probationary and training periods. Work assignments are primarily office-based. To telework, you must have a securely configured high-speed internet connection and work from an approved location within Pennsylvania. If unable to telework, you may report to the headquarters office in Pittsburgh. Telework eligibility is subject to change.
Requirements
- Three years of responsible clerical, enforcement, or investigative work; or an equivalent combination of experience and training
- Must meet Pennsylvania residency requirements
- Must be able to perform essential job functions